2012 Activity Plan/University conference

Description

Brought forward from 2011, we will run a two-day EDU-WIKI conference on 5-6 September 2012, raising awareness of the educational possibilities of Wikipedia and kick-starting Wikimedia UK's academic engagement as the GLAM-WIKI conference did for the chapter's GLAM activity in 2010.

Amount

£10,000

Budget responsibility

Martin Poulter with support from Daria Cybulska

Budget details

This is an updated budget post conference. I have attempted to fill it in as accurately as possible; if there are any queries Richard Symonds would be able to look our accounts for more detailed information.

Description	Amount	Notes
Incoming
Budgeted amount	£10,000
Registration fees from delegates	£1,300	£30-£40/ea
Total budget available	£11,300
Outgoing
Venue hire	£4,700	Calculated per delegate (min 60). Includes food, PA in main room over two days, catering for delegates (breakfast included if delegate books accommodation with the venue, refreshments and lunch included as a part of the conference.
Additional venue costs	£200	additional wireless capacity, stage hire for the main room, additional IT equipment.
Student bursaries	£0	There were no applications for the bursaries.
Travel for 8 staff and volunteers	£250
Hotels for 8 staff and volunteers	£590	Over two days, in the student accommodation provided at the conference centre
Travel costs for speakers, including international	£920
Per diems claimed	£50
Coaches	c. £200	to Leicester city centre on the evening of 5th September
Evening museum tour	£90	Leicester Guildhall on the evening of 5th September
Speaker gifts	£120
Materials for the conference, incl leaflets	£150
Merchandise	£200	incl delegate packs
Shipping costs to the venue (and back)	£150
Total	£8,970

Timetable for activities

5-6 September 2012 at Leicester University.

Success Criteria

• Full attendance as per plan
• Attendees value conference and provide good feedback.
• Conference content is stimulating and appropriate
• That there is follow-up that offers development throughout the University and Scholarly Societies community and builds links with Wikimedia UK.

Risks

• Low attendance.
• Lack of stimulating content.
• Lack of focus.