Agenda 11Jun11

Agenda for Board meeting on 11-12 June 2011, held in-person at the Birmingham Science Park

Minutes to be assembled at http://etherpad.wikimedia.org/5CaU4j5XND

Sat 11 June 10 a.m.

Meeting location: Faraday Wharf Building - contact names Matthew Hiddily, Simon Jenner, Candy

• A: Formal business

A1: RB - Apologies for absence ( AT is on holiday)

A2: RB - Urgent matters arising (Anything that cannot wait until Sunday)

• B: Strategy Meeting
  • Meal 1 pm buffet
  • Tour at 1:30 15-20 mins of Science Park - optional
• C: Continuation of Strategy Meeting

• Conference Room booked rest of the evening at Hotel
• 6pm cars to the Copthorne Hotel
• Dinner included (inc. Thai )
• Leave Science Park at 6. A meal has been booked at the hotel where we intend to complete our discussions.

Sun 12 June

Logistics:

• breakfast at Hotel
• Conference - board meeting - projector available
• Gemma arrives mid morning

Agenda:

• A: Minutes and Reports

A1: RB - Apologies for absence

A2: MP - Approval of Minutes 26Apr11

A3: RB - Review of executive meeting on 24 May 11, and approval of Minutes 20May11

A4: MP - Review email decisions

• Funding for Liam Wyatt's attendance of GLAMcamp London, and other events around the UK in the same timeframe, £700 in total, from the "Culture and Heritage Projects" budget (1 May 2011).
• Modification of the expense policy in light of new HMRC regulations: mileage can now be claimed at 45p/mile for the first 150 miles of a journey, then 25p/mile for the remainder (5 May 2011).
• Funding for lunch at the Editathon, British Library event in June, £5-10/head, from the "Culture and Heritage Projects" budget (14 May 2011).
• Support for a 'University of Bristol Wikimedia Outreach Ambassador' (23-24 May)
• Funding of up to £2,500 for a stand at the CILIP conference (12-13 July, Hatfield), run by Oliver Keyes. Funding from the opportunity fund. (24 May 2011)
• Funding of up to £500 to broaden participation in the fundraising summit. Funding from the Chapters Conference and Wikimania 2011 budget lines. (26 May 2011)
• Funding of up to £40 to provide travel and lunch for Oliver Keyes and Tom Morris at their meeting with the Royal Society on 7 June. From the partnership events budget line. (3 June 2011)
• Purchase of wikimedia.ie (funding from the Miscellaneous Administrative and Office Costs budget) (4 June 2011)
• Funding of up to £400 to support Johnbod's attendance at CTM Dusseldorf (from the Culture and Heritage Projects budget) (6 June 2011)

A5: MP - Review email resolutions

A6: Actions and reports

A61 Roger Bamkin (Chair)

A62 Mike Peel (Secretary)

A63 Andrew Turvey (Treasurer)

A631 Review of upcoming fundraising-related deadlines

A632 Membership approvals

A64 Chris Keating (Director)

A65 Martin Poulter (Director)

A66 Fæ (Director)

A67 Steve Virgin (Director)

• B: Discussions and decisions needed
  • Achieving Charity status
  • Employing staff - instructing recruitment company
    • Location of main office
  • Fundraiser - including decision on / redrafting of the Fundraising Agreement
  • Reallocation of 2011 Budget holders
  • P.R. Review of progress/ procedures (GG)

• C: AOB

MP (if there is time) - wikipedia domain names

• Lunch 12:30
• 1:15 pm - transfer - dump at Fazely 10 min

Wiki Meet

A Wiki meet has been arranged at "Urban Coffee" from 2 till 4 led by Andy Mabbett. All welcome as this is both child and tee-total friendly.