Agenda 7Jun14

Agenda for Board meeting at Development House, Leonard Street, London, Saturday 7th June 2014, 10 am.

Housekeeping (10:00)

Standing agenda items:

1. Apologies for absence
2. Approval of minutes of the previous meeting
3. Matters arising not on the agenda
4. Approval of agenda
5. Declarations of interest relevant to matters on the agenda

Office in camera session (10:10)

Standing agenda item:

1. Chief Executive confidential reports
2. Any other confidential matters
3. New members

Chief Executive reports - part 1 (10:40)

Standing agenda items and other papers:

1. State of Wikimedia UK
2. CE quarterly report - includes report on Wikimania
3. Q1 report card
4. Financial QMFR - includes proposals for budget adjustments.
5. Risks register
6. Understanding WMUK's reporting systems.

• Discussion of CE reports, including Wikimania - see CE quarterly report.
• Review of Budget 2014/15 (see December 2013 resolution: "The Board will undertake a review of the budget in June 2013 following the approval of the 5-year strategy"). - See QMFR and cover sheet (summary) plus detailed proposals in State of Wikimedia UK and CE quarterly report.

Trustee item (11:00)

The Charity's auditor will be in attendance at 11:00am for this item. Treasurer:

• Approval and sign-off for the statutory 2013-14 Annual Report & Accounts

Chief Executive reports - part 2 (11:15)

Continuation of topics listed above

Board committee reports (12:30)

Standing agenda items:

1. Govcom report
2. ARC report

Board in camera session (1:30)

Standing agenda item:

1. Board in camera session

Trustee item (2:15)

Chair & Secretary:

• Preparation for AGM, including discussion of any motions to be put before the members: see 2014 AGM/AGM Resolutions.

Other reports (2:45)

Standing agenda items:

• Note: any requests for a board decision should come via the CE and should be included in the CE's report.

1. Technology Committee
2. Education Committee
3. GLAM Committee
4. Wales Organiser
5. Grants Committee

Consent item (3:10)

Standing agenda item:

• These items are hoped to be uncontroversial matters where little debate is needed

1. To approve adoption of the draft Terms of use and Disclaimers.
2. To authorise the CE to seek tenders as soon as possible for the final governance review as recommended in the Hudson Governance Review report, to select a reviewer in consultation with Govcom, and to proceed.
3. To amend the the charity's Conflict of Interest Policy to add these new stipulations (in bold italic):

Any board member's potential conflict of interest must be discussed at the earliest opportunity with the Chair or the full board before any decision is made. The Secretary must ensure the matter is noted in the register of interests and recorded in the minutes of the next board meeting.

Discussion items (3:15)

• Appointing observers to Board committees
• International Principles on the Application of Human Rights to Communications Surveillance. Discussion here.
• Business cards and 'official' clothing for volunteers. Discussion here.

Other (3:40)

Standing agenda items:

1. AOB
2. Date of next meeting

(The Chair is unable to make 27th Sept for the next board meeting. Could do either 4th or 11th Oct)