IT Development/Progress meetings/26 March 2013

Agenda

1. Attendance and Apologies
2. Update on Actions from previous meeting (Done, in process, not done. Substantive discussion may take place elsewhere on agenda)
3. Operational
   1. Issue tracker
   2. QRpedia
   3. Rackspace Backups
   4. Security audit
   5. CiviCRM
   6. SAGE server
   7. Installation of OTRS/Zendesk
   8. Hosting UK Wiki on our server
4. AOB.
   1. VLE
5. Date of next meetings.

Actions

Item No	Assigned to	Action	Update
1. 210113 - Item 2 - Progress Update	KB	Remind Staff and Trustees need to report slow page loading for EE/TD to address bugs.	Done
2. 210113 - Item 2 - Progress Update	KB	Ensure in future a cost/benefit review of server arrangements undertaken and presented to Tech Committee for consideration following discussion of options.	Done
3. 210113 - Item 3.1 - Issue Tracking	KB/TM	Work with TM to set up a parallel bugzilla install with a project management extension, and test by end of Feb.	Doing... Bugzilla installed ready for PM features testing
4. 210113 - Item 3.3 - Backups	KB	Research costs of fireproof safe to inform a decision about on and off site back ups	Doing...
5. 210113 Item 3.3 - Backups	KB/Tech Comm	Tech committee to consider having more than back up locations as part of consideration of security strategy.	Done
6. 210113 Item 3.3 - Backups	KB/TM	Obtain details of of current set-up and ask about how this might block server access - can they ftp onto our network? Follow up on advisement with TM.	Done
7. 210113 Item 3.4.1 - Security Audit	KB	KB to work on some straightforward guidance for trustees as a simple overview/checklist MP to review - perhaps in collaboration with the community or Tech Committee (can certainly draft on-wiki)	Doing... Volunteer and Trustee Security checklist
8. 210113 Item 3.4.1 - Security Audit	KB/TM	Review registration of data protection details in light of changed staffing and systems. KB to factor this in to ongoing security review work with TM.	Doing... KB to progress by end of April 2013. Data protection registration renewed by yet to be updated.
9. 210113 Item 3.4.2 - CiviCRM	KB	Log feature requests and bug requests in RT to mirror a global development page on wiki (rework the existing 'shopping list' page)	Not done Need to progress with migration? Discuss on main agenda
10. 210113 Item 3.5 - Hosting UK Wiki on our server	KB/Tech Comm	Move the larger question onto agenda of tech committee and look into getting more information about the implications.	Done
11. 280213 Item 2.4 - Updates on Actions	KB	Update name of the organisation, and individual contact name, on UKreg	Done
12. 280213 Item 2.4 - Updates on Actions	MP	Shut down elements on the server and take a final backup	Not done KB needs to send external drive for back up (see action 15)
13. 280213 Item 2.4 - Updates on Actions	MP	MP to log an rt ticket re problem with GLAMwiki.org.	Done All resolved, and Rockdrum given FTPS access.
14. 280213 Item 2.6 - Updates on Actions	KB/TM	Log 'backup manager process for Rackspace' as a job on rt. TM and propose solutions for March meeting.	Doing... See #16
15. 280213 Item 2.6 - Updates on Actions	KB/MP	KB to liaise with MP on the purchase of a physical external hard drive (either MP to purchase in Manchester and claim for, or KB to purchase and arrange for it to be posted to MP) to transfer the holding of backups to the office.	Doing... - Have requested purchase from Richard Symonds - will send out asap
16. 280213 Item 2.8 - Updates on Actions	KB/TM/EE	Add 'Backup routine' to agenda for April meeting of Technical Committee and work on recommendations with TM/EE	Doing... TM working on Backup proposals, hopefully drafted for the meeting
17. 280213 Item 2.13 - Updates on Actions	KB/EE	Catch up in Mid march to discuss implementation times of Civi CRM	Not done
18. 280213 Item 2.13 - Updates on Actions	KB	Put EE in touch with Civi developer community.	Doing... KB attending Civi CRM March meetup and will make contacts for EE to get in touch with