Talk:WikiConference UK 2011

Potential speakers

Below are some potential speakers, unless specifically stated, they are not confirmed

People

1. Alex Stinson - Campus Ambassador Programme
2. Sebastien Moleski - Chapter Professionalisation
3. Magnus Manske - Mediawiki
4. Lodjevik - Wiki loves Monuments
5. JohnBod, Werespielchequers, Fae - GLAM and the community
6. Lightning talk session

Other Possible Organisations

1. Oxford Internet Institute -
2. Wikimedia Deutschland -
3. Wikimedia Nederlands -
4. Open Street Map - Activities
5. Open Knowledge Foundation - Activities
6. Creative Commons UK - Activities
7. Wikimedia Foundation

• Bookshelf Project
• Usability Project
• Multimedia Usability Project

Comment

I don't know what is happening with GLAMs around the world, but I could put together a short relatively factual summary (20 min?) with the help of other 'GLAM Ambassadors' of progress this year, numbers on patterns of user engagement with some external GLAM feedback on what might be missing in our current approach and suggested options for the coming year. --Fæ 08:49, 27 February 2011 (UTC)

Budget

Item	Amount	Source
Reports and Accounts
Printing annual reports	~£200	Own funds
Annual accounts audit	~£1300	Own funds
Travel
For board members	£400	Own funds?
For speakers as needed	~£400	Sponsors?
For members as needed	~£100	Own funds?
Venue
Room hire	£297.50+VAT	Sponsors?
Data projectors	£200?	Buy - from general funds
Catering - tea/coffee (x3)	£135+VAT	Sponsors?
Total:	~£3,035+VAT

Tea and coffee should definitely be provided. We can probably get away without providing lunch, but hopefully Steve can secure us a free lunch (he has a 100% success rate to date!). --Tango 02:47, 11 August 2010 (UTC)

Timeline

Date planned* / {{{1}}} Achieved	Milestone
{{{1}}} 27 February	Invitation for tellers to be sent out
{{{1}}} 27 February	Invitation for motions to be sent out
28 February	All expenses to date need to be in
28 February	Call for Proposals for talks
28 February	Content and draft pages for annual report set
13 March	Notice of AGM to be sent out, including details of any Special Resolutions
13 March	Invitation for candidates to be sent out
19 March	Deadline for members' Special Resolutions to be sent to the Board
2 April	Board's Report finalized (all)
2 April	Schedule of AGM finalized
2 April	Deadline for board member nominations (inclusive of this day)
2 April	Deadline for ordinary motions (inclusive of this day)
3 April	Board member ballot papers and motion ballot papers issued
16 April	AGM

Statutory requirements

This notice is required to be given under the company's Articles of Association, which specify:

1. The notice must be given to all members and directors (Art 6.4)
2. Notice must be received at least 21 days before the date of the AGM (Art 6.1a)
3. Notices given electronically are deemed to have been received 48 hours after they are sent (Art 26.5)
4. Copies of notices sent must be retained in the Sent Items folder (Art 26.5)
5. If notices sent electronically bounce, a paper copy must be posted to the member within 48 hours (Art 26.5)
6. The notice must specify the Date, Time and Place of meeting (Art 6.3)
7. The notice must specify the general nature of the business of the meeting (this is achieved by including the Agenda) (Art 6.3)
8. The notice must mention the fact that it is an AGM (achieved by the title) (Art 6.3)

In addition the Election Rules specify that an invitation for candidates must be sent out with the notice of an AGM, containing:

1. Details of the duties and obligations of a director-trustee
2. Details of the statutory restrictions on who can serve as a director-trustee
3. A nominating form for candidates to return to the Teller(s) setting out the required information,[2] with space for a candidate statement
4. The deadline for returning the form to the Teller(s), which will not be less than 14 days and no more than 35 days before the AGM,[3] and at least three clear days after notice has been given

The legal rules on who can serve as a Director and as a charity Trustee are set out:

1. For company directors here
2. For charity trustees here

The duties of the chapter's Board members are set out:

1. In the Companies Act 2006 here; more guidance on these duties are given here
2. As charity trustees, here

Notes

These notes were brought forward from last year's page:

Ideas for a UK conference, please add/modify/discuss:

• Every January
• Moving around - at least alternating between London and Manchester, perhaps Birmingham and other places as well
• One day, lunch included
• Cost included in membership fee (should give better turnout than charging separately and means we don't have to worry about too few people turning up and it making a loss)
• Talks, discussion and debates about Wikimedia projects and the UK community
• Talks from external speakers
• Talks from WMF
• AGM: Annual report, board election, any other business

Hotels

Any recommendations for excellent Bristol hotels available at a surprisingly low price? Thanks --Fæ 10:15, 21 March 2011 (UTC)

Unfortunately, we're holding this event during the easter break, which means that hotels are rather busy. Try looking on sites like booking.com etc. - they have hotels and hostels starting from £50/night available at the moment. Mike Peel 21:34, 21 March 2011 (UTC)

We've added a list of some hotels and hostels in Bristol to the conference page (thanks to Steve Virgin). Please feel free to add any others that you find, or remove any that become full. Thanks. Mike Peel 13:59, 22 March 2011 (UTC)

Where is the stuff for the election?

I can't see a nomination form etc anywhere? What is the deadline? I saw that somewhere but can't find it now, but I've not seen a nomination form etc. Johnbod 12:42, 28 March 2011 (UTC)

It's at Annual Conference 2011/AGM Notice. It was mostly sent around by email to members; I'll add a link to it on the conference page now though. Thanks. Mike Peel 12:54, 28 March 2011 (UTC)

Ok, got it thanks, but there are lots of links on the various pages & it wasn't clear where it was. Johnbod 13:04, 28 March 2011 (UTC)

Link for uploading presentations

Hi, where do I upload my ppt presentation (WikiProject Good articles].? Jezhotwells 12:05, 17 April 2011 (UTC)

You can upload it to Commons and then add it to meta:Presentations/en. --Rock drum (talk • contribs) 12:19, 17 April 2011 (UTC)

I think there should be a page here - or we just add them under the submission or something. Johnbod 20:12, 17 April 2011 (UTC)

That's a good idea. Have you thought about adding a link on the schedule too? --Rock drum (talk • contribs) 21:13, 17 April 2011 (UTC)

I have linked my presentation to trhe conference schedule. Jezhotwells 09:54, 19 April 2011 (UTC)

Will pictures be uploaded anywhere? 62.255.129.19 02:17, 22 April 2011 (UTC)

Please add pictures, slides, videos, etc. to Wikimedia Commons at: commons:Category:Wikimedia UK AGM 2011 (as well as linking them into the schedule, and the meta page). Thanks! Mike Peel 10:10, 22 April 2011 (UTC)