Annual Conference 2011 AGM Minutes

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These minutes were approved at the Annual General Meeting on 12 May 2012.

Minutes of the Wikimedia UK Annual General Meeting 2011
Saturday 16 April 2011, 1-3pm
The Watershed Media Centre, Bristol, England

Present:
Current board members:

  • Tom Dalton (TD)
  • Mike Peel (MP) (Minutes)
  • Andrew Turvey (AT) (Chair)
  • Steve Virgin (SV)

New board candidates:

  • Roger Bamkin (RB)
  • John Byrne (JB)
  • Chris Keating (CK)
  • Martin Poulter (MLP)
  • Ashley Van Haeften (AVH)

Also:

  • Teller: James Farrar (JF)
  • Additional members (in person and by proxy) and non-members

Welcome and introduction[edit | edit source]

AT welcomed those present to the AGM.

Election Hustings and Voting[edit | edit source]

Each of the eight candidates for the new Board gave a short statement, followed by a series of questions asked by members to all of the board candidates.

Ballot papers were distributed to members and returned to the teller (JF) for counting.

Approval of minutes[edit | edit source]

MP presented the minutes of the 2009 AGM and 2010 AGM for approval by the members present. They were both unanimously approved by the members via a show of hands.

Board Report[edit | edit source]

AT presented a report to the board. This consisted of:

Resolutions[edit | edit source]

Each of the five resolutions, listed at Annual Conference 2011/AGM Resolutions, were taken in turn.

1. A motion to increase the term of Board members from one to two years

This resolution was proposed by MP, and was seconded by TD. Being a special motion, it required 75% to pass. After discussion, the resolution failed to reach the requisite majority, with 16 votes (52%) in favour, 12 in opposition and 3 abstentions.

2. A motion to set membership fees

The resolution was proposed by AT and MP on behalf of the Board. The motion was passed unanimously on a show of hands.

3. A motion to appoint board members

The resolution was proposed by AT and MP on behalf of the Board and was passed unanimously on a show of hands.

4. A motion to approve the annual accounts

The resolution was proposed by AT and MP on behalf of the Board. It was modified during the meeting to only consider the 2010 accounts, as the 2011 accounts were not yet ready for approval. The modified motion was passed unanimously on a show of hands.

5. A motion to appoint auditors

The resolution was proposed by AT and MP on behalf of the Board and was passed unanimously on a show of hands.

Announcement of the election results[edit | edit source]

There were 33 votes in total in person or by proxy. Following a recount by a non-member, the teller James Farrar reported the results of the Board election.

Candidate Affirmative Votes  % Elected
Roger Bamkin 30 91% Yes check.svgY
Martin Poulter 28 85% Yes check.svgY
Andrew Turvey 26 79% Yes check.svgY
Ashley Van Haeften 26 79% Yes check.svgY
Chris Keating 25 76% Yes check.svgY
Michael Peel 24 73% Yes check.svgY
Steve Virgin 23 70% Yes check.svgY
John Byrne 22 67% X mark.svgN

As per the Election Rules, RB, CK, MP, MLP, AT, AVH and SV were elected as they had received the seven highest number of votes and all seven received more than 50% affirmation vote.

As Tom Dalton did not stand for re-election, he officially resigned from the Board with effect from the end of the meeting.

The meeting formally closed at 3:00pm.