2017 AGM/AGM Notice

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Dear Member

Notice of 2017 Annual General Meeting

Saturday 15th July at Senate House Library

The next AGM for Wikimedia UK will be held at 2.30pm on Saturday 15th July at Senate House Library in London. As a member of the charity this is an important opportunity for you to have your say about how we work and influence how we are run, so please do attend the meeting if you can. We have also planned other activities throughout the day including a talk on Wikisource, lightning talks, and an opportunity to contribute to Wikimedia 2030, a global discussion to define Wikimedia’s future role in the world. Confirm your attendance by registering here.


Arrivals and Welcome (10.30 - 11.00am)

10.30 - 10.50am Arrive, tea and coffee

10.50 - 11.00am Welcome and overview

Morning Sessions (11.00am-12.45pm)

11am-12.45pm Movemenbt Strategy Discussion )facilitated, workshop style session)


11am-12.20pm Wiki take Bloomsbury (photography workshop)

Lunch (12.45 - 1.30pm)

Sharing practice and celebrating achievements (1.30 - 2.30pm)

1.30am - 1.45pm Introduction to Wikisource by Fabian Tompsett

1.45 - 2.15pm Lightning Talks

2.15 - 2.30pm Wikimedian of the Year Awards

Wikimedia UK Annual General Meeting 2017 (2.30 - 4.30pm)

2.30pm Welcome, and introduction to the AGM (Chair)

2.40pm Approval of 2016 AGM minutes (Chair)

2.45pm Board report (Chair)

2.55pm Finance report (Treasurer)

3.00pm Activity report (Chief Executive)

3.10pm Resolutions (Chair)

3.25pm Explanation of election procedure (Tellers)

3.30pm Questions to candidates and election (Tellers)

4.00pm Questions on reports (Chair/CEO)

4.20pm Announcement of election result (Teller)

4.30pm Closure of formal business

Invitation for candidates for election to the Board

At the AGM, three existing trustees (Michael Maggs, Doug Taylor and Nick Poole) will be retiring by rotation, all of whom have indicated that they intend to stand for re-election. The board has resolved that, this year, we will not be pro-actively seeking additional elected candidates for the board. However, any member fulfilling the criteria has a right to stand, and if you wish to do so please follow the procedure here and submit your application along with details of your proposer and seconder to the teller by the deadline for nominations of 11.59pm on Friday 30th June 2017.

Voting Papers

If you are unable to attend the AGM, you have the right to appoint another person as your proxy to attend and vote on your behalf. We encourage you to make use of your voting rights, whether or not you are able to come to the meeting itself. All current members of the charity will be sent AGM papers by post, including voting papers and proxy forms. If you have moved house in the past year, or you are not sure if we have your correct postal address details, please do email membership@wikimedia.org.uk with any updates by Monday 3rd July. You can also use this email to contact us if you haven't received your papers by Monday 10th July.

Annual Report and Accounts

The draft annual report and accounts are in the process of being signed off by the board and the Independent Examiners, and will be published online prior to the AGM. To save paper we won’t be sending hard copies of the annual report to all our members this year however copies will be available at the AGM. The Annual Review will also be available in hard copy or in a PDF online by the time of the AGM.

Lightning Talks

We would like to invite people attending the AGM to give a short lightning talk - for example on your work with Wikimedia, or developments within open knowledge - so please email membership@wikimedia.org.uk if you would like to participate. There are limited slots available and talks should be no longer than five minutes.

We would love to see as many of our members, volunteers and other stakeholders as possible on 15th so please sign up here.

With warm regards

Board of Trustees, Wikimedia UK