2019 Annual General Meeting/Resolutions

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Board resolutions for 2019 AGM

1. Ordinary resolutions, proposed by the board

A motion to appoint board members

The Election Rules require an election of board members at this meeting.

This meeting resolves to hold an election in accordance with the Election Rules and to appoint the elected candidates as members of the Board of Trustees. Should some of the newly-elected Directors be required under Article 16.3 to retire at the next or the next-but-one Annual General Meeting, such Directors shall be those who receive the fewest first preferences after all transfers have been completed. In the event of a tie, the teller shall draw lots.

A motion to note the annual report and accounts

This Meeting resolves that the annual report and accounts be noted.

A motion to set membership fees

The Membership Rules require that the membership fees be reviewed at each AGM.

This meeting resolves to maintain the membership fees unchanged for individual members at £5 per year and for all member organisations at £100 per year.

A motion to appoint auditors

This Meeting resolves to appoint Kingston Smith LLP as auditors until the next AGM, and to authorise the directors to determine the auditors' remuneration.

2. Special resolution to amend the articles, proposed by the board

A motion to alter the quorum at General Meetings of the charity

The current quorum for General Meetings such as the AGM is exceptionally high for a charity of our size, at 10% of the total membership. As the charity’s membership has increased that has become more problematic, and a quorum of that level makes it difficult for the directors to encourage further expansion of the membership.To provide for future growth, the directors recommend that the 10% figure be reduced to 5%.

This meeting resolves by special resolution to amend Article 7.2 (Quorum at General Meetings) as follows:

7.2 A quorum is the greater of:

(a) Ten members present in person or by proxy and entitled to vote upon the business to be conducted at the meeting; or (b) one tenth of the total membership at the time.

(a) Ten members; and
(b) five per cent of the total current membership

present in person or by proxy and entitled to vote upon the business to be conducted at the meeting.