Donation and grant acceptance
Wikimedia UK will accept all donations that will enable it to further its charitable objectives, unless;
- There is a significant risk that a donation represents funds that the donor is not legally entitled to (e.g. the proceeds of theft, fraud or money-laundering).
- A gift is made with restrictions on how the charity may spend it which are disproportionate to the likely impact of the gift.
- A gift poses the risk of adverse publicity to the charity which would hinder the charity's ability to fulfill its mission more than the gift enhances that ability.
- In any other way, there is a risk that a proposed donation would not help fulfill our charitable objectives.
These principles will be applied with the values of Wikimedia UK and the Wikimedia movement having been taken into consideration.
- It is the responsibility of any staff member or volunteer dealing with donations to Wikimedia UK to identify any areas of risk associated with the donation. If any person has a concern that a donation of any value may not be acceptable for any of the reasons above, then they should contact the Chief Executive for advice.
- The Chief Executive should determine whether there is any material risk associated with a donation, and either they or the Board should determine whether or not to accept the donation.
- The Chief Executive has the authority to determine the acceptance of donations of less than £1,000. Donations of £1,000 or more, where any risks have been identified, should be referred to the Board for discussion. The Board will be informed of all donations of or over £1,000.
- All donations of £50,000 or more should be discussed at Board level prior to acceptance.
- Restricted donations for less than £1,000 will not normally be accepted.
- All restricted donations equal to or in excess of £1,000 will be subject to Board approval prior to acceptance.
- All UK grants given to support Wikimedia projects should be processed via Wikimedia UK, and hence follow our Finance Policy
- The acceptance of a UK grant is subject to Board approval.
- All gifts in terms of stocks and bonds and other financial instruments require the approval of the Chief Exec prior to the acceptance of receipt.
- Such gifts should follow the policy for unrestricted and redistricted donations as appropriate.
- Donors may commit to future gifts ("pledges"), which WMUK will generally treat as gifts of cash. A donor who commits to a future gift of £10,000 or more may be asked to sign a WMUK pledge agreement.
Gifts in kind
- Gifts in kind will only be accepted where the current market value of the goods exceeds the cost of ethically disposing of the goods.
- All gifts in kind are subject to the approval of the Chief Executive.
- Gifts in kind that exceed a net value of £1,000 will be subject to Board approval.