Fundraising Development Coordinator

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Job Title: Fundraising Development Coordinator

Reporting to: Head of Development and Communications

Salary: £26,000 to £28,000 per annum depending on skills and experience

Hours: This is a full time role, however we welcome applications from those interested in part-time hours.

Benefits: 25 days annual leave + bank holidays, 6% Employer pension contribution Location: Flexible working options available

About us[edit | edit source]

Wikimedia UK is the national chapter for the global Wikimedia movement and projects, of which Wikipedia is the best known. Wikimedia UK works in partnership with organisations from the cultural and education sectors and beyond in order to unlock content, remove barriers to knowledge, develop new ways of engaging with the public and enable learners to benefit fully from the educational potential of the Wikimedia projects.

Wikimedia UK’s strategy is informed by and supports the strategic direction of the global Wikimedia movement. Our work focuses on the knowledge and communities that have been left out by structures of power and privilege; breaking down the barriers that prevent people and organisations from accessing and contributing to free knowledge, and supporting the development of technical solutions to help eradicate inequality and bias on Wikimedia.

You can read about Wikimedia UK’s work in our latest Strategic Report, which is online here The Strategic Framework that we are currently working to is online here.

About the role[edit | edit source]

We are seeking a hands on fundraiser with a creative attitude to instigate and build our fundraising from trusts and foundations, partnerships, individuals and contribute to wider income-generation activities. This is an exciting opportunity to develop and broaden your fundraising skills in support of a growing national charity with international connections. The successful candidate will be motivated by our vision and mission and enjoy working within a small, supportive, friendly and committed team.

Wikimedia UK receives around half our funding in the form of an annual grant from the Wikimedia Foundation, based in San Francisco, from whom we have recently secured an additional grant to develop our fundraising capacity over the next three years. We are therefore looking for a competent, ambitious and creative fundraiser to fill a newly created development team role with responsibility for building and managing the voluntary income for the charity. You will play a vital role in Wikimedia UK’s activities to increase our profile and impact, through building partnerships, stewarding relationships and creating a more diverse and sustainable income base.

Wikimedia UK is an equal opportunities employer. We hold diversity and inclusion at the heart of our organisation and in this recruitment process. All qualified candidates are encouraged to apply, and we particularly welcome applications from potential candidates from traditionally underrepresented groups, such as those with protected characteristics as defined by the Equality Act.

The organisation has an office in Southwark, however all staff are currently working from home. We are developing our plans to return to the office in early 2021 if we consider it to be both safe and beneficial to do so, but with flexible working options in place.

Job description[edit | edit source]

Fundraising and Development

  • Generate income from Trust and Foundations, building strategic relationships which further Wikimedia UK’s aims and objectives.
  • Manage and lead the identification of and approaches to Trusts, grant makers and potential funders.
  • Research funding sources and trends to help build a pipeline of potential funders.
  • Write compelling, detailed and highly tailored fundraising applications for funders.
  • Contribute new ideas for fundraising and identify suitable initiatives.
  • Support the development and delivery of the charity’s voluntary income strategy, in close collaboration with the Head of Development and Communications, Chief Executive and other stakeholders such as the Development Advisory Board.
  • Support the delivery of action plans for specific areas of fundraising, including individual supporters, partnerships and trusts and foundations.
  • Build effective relationships with programme team members to identify funding opportunities and liaise regards impact and monitoring reporting.
  • Create supportive relationships across the wider Wikimedia UK team in order to understand broader funding needs and opportunities.
  • Develop and maintain key internal and external relationships, and help to build relevant professional knowledge and influence within the wider team.
  • To share in the general administration of the Development and Communications team.

Monitoring and Reporting

  • Engage with the Director of Programmes and Evaluation, and Programme Coordinators where appropriate to deliver funding and project reporting or monitoring.
  • Ensure delivery of timely, accurate and engaging funding monitoring and grant reports to ensure positive stewardship of funder relationships.
  • Maintain correct and timely input with CiviCRM across leads and achieved funds.
  • Ensure clear and effective records to support fundraising Audit requirements.
  • Support the Head of Development and Communications with reporting when required for Board meetings and Governance committees.


  • Work with the Communications and Governance Coordinator to ensure funding success and partnership outcomes are promoted across our social media presence, newsletters and blog.
  • Ensure clear and timely communications are maintained with funders to deliver positive stewardship of funder relationships.
  • Work to maintain the Wikimedia UK Case for Support.

Person specification[edit | edit source]

Essential Experience, Skills, Knowledge and Behaviours

  • Demonstrable experience of fundraising within a not for profit environment.
  • Proven experience of trusts and foundation applications, with demonstrable success achieving mid to high, five figure funding bids.
  • Interest in at least one other area of fundraising ideally with experience of delivering income.
  • Interest in developing knowledge and skills across new funding streams.
  • Excellent research and planning skills.
  • Excellent planning, organisational, time-management and prioritisation skills.
  • Excellent written communication skills, with the ability to adapt tone to suit different audiences and a strong attention to detail.
  • Excellent interpersonal and networking skills, able to build positive relationships with internal and external stakeholders and leverage connections.
  • Effective software skills and the ability to learn and use new systems.
  • A commitment to the aims and values of Wikimedia UK.
  • An appreciation and understanding of issues relating to diversity, equity and inclusion.
  • Commitment to the Fundraising Regulators Code of Practice.

Experience in the following areas is not necessary, however a strong interest and capability towards taking on these tasks is essential:

  • CiviCRM management.  
  • Developing strategies and action plans for yourself and others.

How to apply[edit | edit source]

Your formal application for this role will include your tailored CV alongside a supporting statement. We would be grateful if you would also provide us with information to help with our Equality and Diversity monitoring, by completing this anonymous google form: Your supporting statement should be no more than two pages and indicate how you meet the person specification, focusing on the following three areas:

  1. The fundraising success you are most proud of, outlining how you managed the funder research, identification, approach, amount requested and any follow up.
  2. A fundraising success that demonstrates your approach to collaboration with internal or external stakeholders.
  3. Your commitment to what Wikimedia UK is trying to achieve through our work

If you would like to have an informal discussion about this role, please contact Natasha Iles, Head of Development and Communications, at

The deadline for all final applications is midnight on Monday 30th November. Please send the required application information to Katie at We will not be using recruiters to fill this role.

We expect to hold first interviews during the week beginning 7th December, and second round interviews during the week beginning 14th December.