GovCom minutes 2020-02-27

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Comment These minutes are in draft. They have not yet been formally approved, and they may not accurately reflect the discussions and decisions from the meeting.

GovCom Minutes, 27th February 2020

Present:

Josie Fraser (Chair)

Attending:

Lucy Crompton-Reid

Apologies

Sangeet Bhullar and Rosie Chapman

Please note that as the meeting was not quorate, no decisions were made.

1. Declarations of interest relating to matters on the agenda

None

2. Minutes of last GovCom meeting

The minutes of the last Governance Committee meeting were approved.

3. Matters Arising

None

4. Update on board recruitment

Josie has not been able to significantly progress board recruitment over the past few months, but is still keen to propose Abhek Sen (from the Commonwealth Secretariat) as a potential new co-opted trustee. Unfortunately the charity lawyer that Josie met has decided that she can’t commit the time, however there is another possible candidate and other avenues to explore.

5. 2020 AGM

As previously agreed the 2020 AGM will be held in London. Lucy outlined different venue options, including the offer of the pro bono use of Newspeak House in Bethnal Green. Lucy recommended that we should accept this generous offer and Josie agreed. The recommendation to the board is therefore to hold the 2020 AGM at Newspeak House.

There was a discussion about whether or not to include a vote on a potential rebrand at the AGM, however it was agreed that we are not at the stage of being able to hold a vote on this issue.

The following ordinary resolutions will need to be proposed by the board at the 2020 AGM:

  • A motion to appoint board members
  • A motion to note the annual report and accounts
  • A motion to set membership fees
  • A motion to appoint auditors

Neither Lucy nor Josie were aware of the need for any special resolutions, however this will be discussed at the full board meeting.

Doug Taylor and Nick Poole will both need to stand for re-election at the July AGM to remain on the board, as they were last elected in July 2017. Both Doug and Nick will have come to the end of their maximum term of six years on the board in July 2021.

6. AOB

None