Govcom minutes 2016-02-11
These minutes were approved at the meeting of 2016-08-11
Minutes of the Govcom meeting of Thursday 11 February 2016 at Development House, London
Present: Michael Maggs - chair (MM), Greyham Dawes (GD), Rosie Chapman (RC)
In attendance: Lucy Crompton-Reid - CE (LCR)
Apologies
Apologies were received from Kate West.
Declarations of interest relating to matters on the agenda
None
Minutes of last Govcom meeting
The minutes were approved.
Matters arising
None
Consider cycle of trustee elections and succession planning
The committee discussed a proposal to amend the Articles of Association, following approval in principle at the December board meeting. It was agreed to commend the proposal to the board but without a specific recommendation as to whether co-opted terms should be two or three years. If approved by the membership at the next AGM, the changes should take effect for new board members only. There was a general discussion of succession planning.
AGM 2016
MM and LCR will lead on the arrangements for the 2016 AGM.
Annual board review
It was agreed that MM will prepare a draft self-evaluation questionnaire for trustees, which he will discuss with RC. After agreement, it will be sent out to all trustees with responses to go back to LCR.
Govcom long-term planning
Since the amendments to the CEO's scheme of delegation are largely financial, it will be left to ARC to prepare recommendations for the board. LCR and MM agreed to review the charity's published Article 28 policies and to determine which are wholly operational and should properly be a matter for the CEO rather than for the board.
Transparency
It was agreed that this quarter's transparency score should be 3.5/5 on the basis that we have seen similar levels of transparency to those of the previous quarter. Transparency can still be improved, but it has to be noted that we have not had a communications officer in place now for some five months. LCR is hoping to fill the post within the next few weeks.
Membership of Govcom
Nick Poole has had to step down from the committee due to pressure of other work. MM will seek a replacement trustee for the committee.
AOB
It was agreed to recommend to the board the reinsertion into the Committee Member Code of Conduct of one accidentally-omitted sentence, namely:
- I will at all times comply with the Committee Member Conflict of Interest Policy.
Dates of 2016 Govcom meetings
- Thur 12 May
- Thur 11 August
- Thur 10 November
All starting at 2.30 pm See Board meetings#2016 Govcom meetings