OTRS workshop/Budget

This is a draft budget for the OTRS workshop. Please edit and improve it!

Meeting room - Free

Assuming space is available at the WMUK office meeting rooms. Would include wireless internet access & projector.

Catering - £10/person = £200?

Should provide lunch, and refreshments throughout. Coffee/tea available at office, or need to buy in (circa £10)? Sandwich delivery shops nearby include Silvios, ...(?). Cost about £5/person/day? Assume max of 20 people? Would not provide a per diem if providing catering, or would provide reduced per diem to cover the evening meal, local travel and miscellaneous bits and pieces?

Travel - £50/person = £500?

Typical cost of travel to London from within the UK is around £50, varying depending on the distance traveled. Assume that half of attendees would be eligible for, and need, travel costs covering, hence 10 people?

Would we need to cover travel for those from other Wikimedia organisations, e.g. WMDE/WMF?

Accommodation - £50/person = £500?

Assuming budget hotels (a number of which show up at around this price on e.g. booking.com), or a block-booking discount. Would include breakfast? Assume that half of attendees would be eligible for, and need, accommodation costs covering, hence 10 people? (Note that a number of people would be local to London).

Documentation - Free

Can use wikis + etherpad to collaboratively document discussions, and make slides for slideshows available online. No need to audio/video record anything, or have non-volunteer facilitators present.

Total - £1,200?

Eligibility for volunteers to have their expenses covered

Existing OTRS volunteers are eligible to have their expenses covered for this event upon request or invitation, and at the discretion and prior approval of WMUK. Attendees that are not currently OTRS volunteers will not be eligible for financial support; they should request OTRS access prior to the event in order to become eligible (in which case the approach described in the previous sentence applies).