From Wikimedia UK
- Application comes in - Programme team member gets in touch with the volunteer to discuss: help fill in the application further, get more details, discuss any possible scaling up i.e. linking it to another project or making it broader.
- Programme team together decides whether it's a straightforward grant application that can be approved internally or not.
- a. if straightforward (option A) and the team decides it should go ahead and funds are approved
- b. if more complex (option B) the application gets sent to the evaluation panel for comments and questions
- Volunteer will be updated on the progress of the application
- Project page is set up (if not done already)
- Option B - recommendations from the evaluation panel are gathered and programme team decides if the grant goes forward
- Metrics are decided and agreed with the volunteer by person who was leading the initial discussions (point 1.)
- Deadlines for the volunteer are confirmed/agreed (start and end, check up point, deadline for the report)
- Administration and Programme Assistant supports the practicalities of getting the project going (e.g. buying books)
- Project takes place
- Administration and Programme Assistant checks in on progress. Interim evaluation. If more complex project, evaluation panel may be involved to provide comments on progress.
- Project ends
- Wrap up, report and comms (blog, learning patterns) and disseminate any reports within WMUK staff team and whole community.
How to decide if the project is straightforward or more complex? A simple project would be
- A recurring grant that was not contentious last time
- book request, a project can’t easily be linked to another one or expanded
- travel funds, as above
- request for funds of trivial amounts - e.g. under £50