Project grants/Process

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  1. Application comes in - Programme team member gets in touch with the volunteer to discuss: help fill in the application further, get more details, discuss any possible scaling up i.e. linking it to another project or making it broader.
  2. Programme team together decides whether it's a straightforward grant application that can be approved internally or not.
    a. if straightforward (option A) and the team decides it should go ahead and funds are approved
    b. if more complex (option B) the application gets sent to the evaluation panel for comments and questions
  3. Volunteer will be updated on the progress of the application
  4. Project page is set up (if not done already)
  5. Option B - recommendations from the evaluation panel are gathered and programme team decides if the grant goes forward
  6. Metrics are decided and agreed with the volunteer by person who was leading the initial discussions (point 1.)
  7. Deadlines for the volunteer are confirmed/agreed (start and end, check up point, deadline for the report)
  8. Administration and Programme Assistant supports the practicalities of getting the project going (e.g. buying books)
  9. Project takes place
  10. Administration and Programme Assistant checks in on progress. Interim evaluation. If more complex project, evaluation panel may be involved to provide comments on progress.
  11. Project ends
  12. Wrap up, report and comms (blog, learning patterns) and disseminate any reports within WMUK staff team and whole community.

How to decide if the project is straightforward or more complex? A simple project would be

  • A recurring grant that was not contentious last time
  • book request, a project can’t easily be linked to another one or expanded
  • travel funds, as above
  • request for funds of trivial amounts - e.g. under £50