Strategy monitoring plan/Outcomes/Q1

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This is a brief overview of the charity's progress against its KPIs in Q1
Outcome Measure
KPI target for 2015-16
Q1 progress
G1.1 The quantity of open knowledge continues to increase Number of uploads Track
TEXT - Sum of contribution edit size (1) Track
1,111,483 bytes this quarter
WMF Global Metric 6 Track  
G1.2 The quality of open knowledge continues to improve Percentage of WMUK-related files (e.g. images) in mainspace use on a Wikimedia project (excluding Commons)
WMF Global Metric 4 - absolute # of images used (to be calculated from the captured image numbers) Track 176 images
Number of files (e.g. images) that have featured status on a Wikimedia project (including Commons)
<30 (estimate due to difficult timing, will be exact for 6 mth report)
Number of new articles started on a Wikimedia site (eg any of the encyclopedias, incl Wicipedia) 800 - will run fewer editathons and classroom assignments. Wales activities may focus less on creating articles. 113
WMF Global Metric 5 - articles created and improved Track Not captured for Q1 as the tool needed has not been made available yet. We have requested it.
G1.3 We are perceived as the go-to organisation by UK GLAM, educational, and other organisations who need support or advice for the development of open knowledge. Not a KPI. Performance will be reflected in a narrative, rather than giving a numeric indicator of reputation rankings. This is not a KPI. Narrative on our achievements will be captured though. In Q1 we focused on sustaining existing partnerships (mainly WIR projects carried over from 2014-15). We also audited current and dormant external relationships, to assess which ones will be given resources from WMUK (staff capacity and possibly supplementary funding). A partnership package was created, to supplement our work with external organisations.
G2a.1 We have a thriving community of WMUK volunteers Number of volunteers (people involved in WMUK activities) (3)
620 in trailing 12 months.

84 in this quarter

WMF Global Metric 3 (But note, we exclude those who attend [are 'involved'] but do not give us contact details) Track
Number of leading volunteers [3a]
259 in the trailing 12 months
Number of activity units (4) 1800 (if we count attendees at any events) 403 in year to date
Number of leading activity units (5) 400 (-Wikimania and the less active period in Q1) 40 in year to date
G2a.2 WMUK volunteers are highly diverse. Proportion of activity units (4) attributable to women 38%

37% in year to date (may undercount as WIR reports include more on this topic). Art+Feminism events were held at the Hepworth Wakefield and the University of Abertay, Dundee. Connect @ Edinburgh Napier University also saw the running on an event 'Writing Women Back into History'.

Proportion of leading activity units (5) attributable to women 28%

47% in year to date

G2a.3 WMUK volunteers are skilled and capable. Annual survey capability score (6) (self-identified) Repeat survey - overall score of 4/5. Follow up on 2014 identified actions Not yet carried out
G2b.1 We have effective and high quality governance and resource management processes, and are recognised for such within the Wikimedia movement and the UK charity sector. Not a KPI Performance can be captured as a narrative, continued work on governance processes are at this time not a key priority. The board will be asked to feed back for the 6 month update report. The office had a strong focus on auditing current systems (with a project focus), in preparation for gradually introducing the new approach in Q2 and beyond.
G2b.2 We have a high level of openness and transparency, and are recognised for such within the Wikimedia movement and the UK charity sector. Transparency compliance (10) as determined by Govcom against published transparency commitments 4 out of 5 2/5 - a result of the constraints on publication of materials during the period of consultation on redundancies
G2b.3 We have high quality systems to measure our impact as an organisation. Not a KPI Performance can be reported as a narrative. We have worked to update our KPIs system ([1]) to simplify it and bring closer in line with WMF Global Metrics, where possible. Reduced programme capacity in the quarter meant that some activities would have been underreported.
G2b.4 We ensure a stable, sustainable and diverse funding stream. Return On Investment (with and without staff time) i.e. spend per £1 raised To be set by the CEO with fundraising duties. As agreed the target itself will be set by the new CEO; this will then allow for reporting on this area.
G3.1 Access to Wikimedia projects is increasingly available to all, irrespective of personal characteristics, background or situation. Not a KPI This aspect needs to be considered at project planning stage, but is not a KPI. n/a
G3.2 There is increased awareness of the benefits of open knowledge. Not a KPI Not tracked in 2015-16 Not tracked in 2015-16
G3.3 Legislative and institutional changes favour the release of open knowledge. Involvement in EU and UK advocacy activities; Involvement in advocating legislative change within GLAM, Education, and other organisations - narrative narrative - 3 cases of change / our evidence being considered Please see notes below.
G4.1 There are robust and efficient tools readily available to enable the creation, curation and dissemination of open knowledge. Not a KPI Capturing activities as a narrative, but without an organisational goal towards it Currently working on as a platform to showcase the charity's technology projects and encourage wider participation. It is hoped that this could be the first step in encouraging now technology projects.
G4.2 There are robust and efficient tools readily available to allow WMUK - and related organisations - to support our own programmes and to enable us to effectively record impact measures. Not a KPI Capturing activities as a narrative, but without an organisational goal towards it Our CiviCRM installation,, and QRpedia continue to be maintained by the charity
G5.1 A thriving set of other Wikimedia communities Activities held for or jointly with other chapters and Wikimedia groups 5 (due to internal focus in 2015-16) None in this quarter
Number of UK based Wikimedia events other than WMUK events
18 in this quarter, including 13 meetups in nine different cities
G5.2 An increased diversity of Wikimedia contributors Not a KPI Capturing activities as a narrative, but without an organisational goal towards it None in this quarter
G5.3 Wikimedia communities are skilled and capable. Activities specifically directed to help train or to share knowledge with other chapters and Wikimedia groups
None in this quarter
G5.4 Open Knowledge communities with missions similar to our own are thriving. Number of shared activities (14) hosted with groups or organisations having similar goals to WMUK
(via the Open Coalition project)
5. Over Q1 and Q2, the Open Coalition project focuses on: (1) Adding and expanding chapters in Community Builders Toolkit in collaboration with Mozilla, Ushahidi, OpenDirective, SocialTIC - 1 activity. (2) Open Policy: work as a member of the steering committee of the Open Policy Network developing the programme for and selection of their second group of Open Policy Fellows - 1 activity. (3) Network building with open organisations in Berlin, including Wikimedia Deutschland, Hive Berlin, Mozilla - 3 activities. ([2])

Further notes

We were active during quarter one in a number of ways. In the UK, the work of the Speaker's Commission on Digital Democracy concluded. Wikimedia UK took part in this consultation examining how technological tools can help facilitate wider engagement with civic society. The House of Lords Select Committee on Digital Skills published its final report in February, with information from Wikimedia UK's submission included. We continued to engage with Demos and other groups to explore more fully the concept of digital democracy, particularly looking at how Wikipedia's consensus-based approach to policy creation and enactment could be applied to wider democratic processes. During this period work began on a joint funding bid (with Demos and Open Coalition) for a grant from the Knight Foundation.

"In European advocacy Wikimedia UK continues to be an active member of the Free Knowledge Advocacy Group EU. The group continued to make the case for liberalisation of copyright regulation across Europe, particularly as it applies to the freedom of panorama. This included reviewing proposed amendments to the Reda copyright reform report. Work on this will continue with greater urgency in Q2. The group also continued to press for public domain licensing of all publicly funded works created by the EU.

Notes and Definitions

Ref Term Definition
To do
(1) Positive edit size Sum of edit sizes in characters where text content has been added overall to the mainspace of a Wikimedia wiki. We are here measuring quantity not quality of educational text content. We ignore all edits where content has been deleted overall, on the basis that deletions cannot generally be equated with the negative addition of content by that editor. We are aware that such an approach is relatively broad-brush, and will actively seek improved tools/measures in this area.
(2) Institution reputation rating Our estimate of the external reputation of each GLAM, education organisation or learned society that we work with. This information is solely to enable us to track our own charitable impact consistently, and we will not be publishing the values we use for individual organisations
(3) WMUK volunteer WMUK activities and volunteers#WMUK volunteers
(3a) Leading volunteer WMUK activities and volunteers#WMUK leading volunteers
(4) Activity unit WMUK activities and volunteers#Activity units
(5) Leading activity unit WMUK activities and volunteers#Leading activity units
(6) Annual survey capability score To be defined Questions to be written Proposed survey to be repeated annually by WMUK
(7) Leading volunteer drop out rate The proportion of our leading volunteers volunteers that drop out (no longer remain actively engaged with us) annually Determined for each volunteer one year after first activity, two years and so on.
(8) Tracking/measuring systems The manual and automated systems by which WMUK tracks outputs/outcomes in accordance with the strategic plan
(9) Transparency score To be defined Questions to be written Proposed survey to be repeated annually by WMUK
(10) Transparency compliance As measured by Govcom against published transparency commitments Commitments to be defined
(11) Scans of QRpedia codes The number of times QRpedia codes are used to direct to a Wikipedia article This a is a subset of (15)
(12) Awareness score To be defined Questions to be written Proposed survey to be repeated annually by WMUK
(13) Shared activity units A count of the number of units contributed by volunteers (not necessarily WMUK volunteers) on shared activities (14) With technology-based groups or organisations having similar goals to WMUK
(14) Shared activities Activities that WMUK jointly lead with some other group Does not include activities run by other groups that WMUK volunteers or staff simply attend or engage with. Depending on context, the other group could be Wikimedia-related (eg a chapter) or could be external to the Wikimedia movement (eg OpenStreetMaps)
(15) Uses of tools The number of times in aggregate a WMUK tool is used.
(16) Eval measure A best-judgement evaluation on a scale of 1 to 5 (5=best) Used in lieu of a objective metric where such a metric is impossible or currently impracticable to obtain
(18) WMUK activity WMUK activities and volunteers#WMUK activity