2010 Budget/Old draft
This page is a work in progress designed to capture ideas about what we should spend our money on in the financial year starting 1 February 2010.
Please add your suggestions below or discuss items on the talk page!
Restricted funds brought forward
In 2009 we received a grant from the Wikimedia Foundation for just under £5,000. The money must be spent in full by 1 June 2010 or it may have to be returned to the Foundation. At this stage, we can estimate that we will spend the following amounts by 31 January 2010 and by 1 June 2010
| Project | Expense | Value (GBP) | Spent by 31 Jan | Spent by 1 June | Remaining |
|---|---|---|---|---|---|
| Encouraging Wikipedia use in schools | Computer | 714.87 | 600 | - | 114.87 |
| Travel | 714.87 | 100 | 100 | 514.87 | |
| Statutory checks | 476.58 | - | - | 476.58 | |
| Content access projects | Travel, refreshments | 953.16 | 400 | 400 | 153.16 |
| Content generation projects | Advertising | 953.16 | - | 953.16 | - |
| Attending the chapters conference | Travel, accommodation | 476.58 | - | 476.58 | - |
| Attending free content conferences | Travel | 476.58 | - | 476.58 + | - |
| Total | 4,765.80 | 1,100 | 2,406.32 | 1,259.48 | |
+This assumes this is put towards the cost of the Open Knowledge Conference / AGM.
Possible other free content conference occurring include:
- State of the Map 2010
- Open Street Map Foundation AGM 2010
- Free & Open Source Developers Meeting 2010
- Wikimania 2010
- Cloud Expo Europe
- Linux Congress
Other funds brought forward
Current projections are that we will raise around £75,000 in the 2009 Winter Fundraiser, of which half will be donated to the Wikimedia Foundation. Unrestricted funds - unspent other donations and membership subscriptions - are around £150 and can be ignored for now.
Expenses
Administrative costs
| Description | 2009-10 | 2010-11 | Total |
|---|---|---|---|
| Annual Accounts | n/a | 1,000 | 1,000 |
| Legal advice | 2,000 | 1,000 | 3,000 |
| AGM (in addition to above) | - | 500 | 500 |
| in person board meeting | - | 500 | 500 |
| Telephone, postage etc | 100 | 100 | 200 |
| Insurance | - | 500(?) | 500 |
| Part-time Office Administrator | - | 3,122 | 3,122 |
| Other | - | 1,000 | 1,000 |
| Total | 2,100 | 7,722 | 9,822 |
Employing administrative assistance will enable us to function more professionally and efficiently. Cost is based on working 8 hours per week from home, rising to 12 hours per week for the Fundraiser:
| Month | Hrs/wk | £/hr | Monthly cost | Total | NI | Total |
|---|---|---|---|---|---|---|
| Jun-Oct | 8 | 10 | 347 | 1,733 | Nil (under threshold) | 1,733 |
| Nov-Dec | 12 | 10 | 520 | 1,040 | 2 | 1,042 |
| Jan | 8 | 10 | 347 | 347 | Nil | 347 |
| Total | 3,120 | 2 | 3,122 | |||
| Description | 2009-10 | 2010-11 | Total |
|---|---|---|---|
| Retained reserves | 4,000 | 4,000 | 8,000 |
Basis for the reserves figure is it to covers one year's admin expenses plus 15% of projects - hence we could continue operating for a year and still continue most of our activity even if our income reduced to zero. We should aim to build up the reserves over two years with the second year's contribution coming out of next year's fundraiser.
Initiatives
| Description | 2010-11 |
|---|---|
| Toolserver donation | 5-20,000 |
| Wikimedia technology project | 10,000 |
| GLAM-WIKI Conference | 5,000 |
| Microgrant programme | 1,000 |
| Content access projects | 500 |
| Wikimeet development | 500 |
| Attending free content conferences | 300 |
Other possibilities
- Travel for other chapters to attend the Chapters meeting (~£500); ditto for Wikimedians attending Wikimania (as much as we want to spend - issues to be discussed regarding logistics and whether it would be restricted to UK Wikimedians)
- Prizes for competitions - Wikipedia article writing; Wikinews; Commons photography; TranslateWiki; etc. (not necessarily English language) - ~£100/ea?
- Wiki Takes The City style events (minimal costs though?)
- Digitization equipment (scanner and/or dSLR camera?) + travel funds to enable volunteers to use it at various locations?
- Development of exhibition stand / components for stands?
- BioBlitz
- Webserver / mini Toolserver / cultural partnership staging server?
- Wikimania bid (Manchester Wikimania Bid/Bid budget - about £340 in 2010)
- Events surrounding Wikipedia Day (Wikipedia's 10th birthday) in January 2011