2010 Budget/Old draft

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This page is a work in progress designed to capture ideas about what we should spend our money on in the financial year starting 1 February 2010.

Please add your suggestions below or discuss items on the talk page!

Restricted funds brought forward

In 2009 we received a grant from the Wikimedia Foundation for just under £5,000. The money must be spent in full by 1 June 2010 or it may have to be returned to the Foundation. At this stage, we can estimate that we will spend the following amounts by 31 January 2010 and by 1 June 2010

Project Expense Value (GBP) Spent by 31 Jan Spent by 1 June Remaining
Encouraging Wikipedia use in schools Computer 714.87 600 - 114.87
Travel 714.87 100 100 514.87
Statutory checks 476.58 - - 476.58
Content access projects Travel, refreshments 953.16 400 400 153.16
Content generation projects Advertising 953.16 - 953.16 -
Attending the chapters conference Travel, accommodation 476.58 - 476.58 -
Attending free content conferences Travel 476.58 - 476.58 + -
Total 4,765.80 1,100 2,406.32 1,259.48

+This assumes this is put towards the cost of the Open Knowledge Conference / AGM.

Possible other free content conference occurring include:

Other funds brought forward

Current projections are that we will raise around £75,000 in the 2009 Winter Fundraiser, of which half will be donated to the Wikimedia Foundation. Unrestricted funds - unspent other donations and membership subscriptions - are around £150 and can be ignored for now.

Expenses

Administrative costs

Description 2009-10 2010-11 Total
Annual Accounts n/a 1,000 1,000
Legal advice 2,000 1,000 3,000
AGM (in addition to above) - 500 500
in person board meeting - 500 500
Telephone, postage etc 100 100 200
Insurance - 500(?) 500
Part-time Office Administrator - 3,122 3,122
Other - 1,000 1,000
Total 2,100 7,722 9,822

Employing administrative assistance will enable us to function more professionally and efficiently. Cost is based on working 8 hours per week from home, rising to 12 hours per week for the Fundraiser:

Month Hrs/wk £/hr Monthly cost Total NI Total
Jun-Oct 8 10 347 1,733 Nil (under threshold) 1,733
Nov-Dec 12 10 520 1,040 2 1,042
Jan 8 10 347 347 Nil 347
Total 3,120 2 3,122
Description 2009-10 2010-11 Total
Retained reserves 4,000 4,000 8,000

Basis for the reserves figure is it to covers one year's admin expenses plus 15% of projects - hence we could continue operating for a year and still continue most of our activity even if our income reduced to zero. We should aim to build up the reserves over two years with the second year's contribution coming out of next year's fundraiser.

Initiatives

Description 2010-11
Toolserver donation 5-20,000
Wikimedia technology project 10,000
GLAM-WIKI Conference 5,000
Microgrant programme 1,000
Content access projects 500
Wikimeet development 500
Attending free content conferences 300

Other possibilities

  • Travel for other chapters to attend the Chapters meeting (~£500); ditto for Wikimedians attending Wikimania (as much as we want to spend - issues to be discussed regarding logistics and whether it would be restricted to UK Wikimedians)
  • Prizes for competitions - Wikipedia article writing; Wikinews; Commons photography; TranslateWiki; etc. (not necessarily English language) - ~£100/ea?
  • Wiki Takes The City style events (minimal costs though?)
  • Digitization equipment (scanner and/or dSLR camera?) + travel funds to enable volunteers to use it at various locations?
  • Development of exhibition stand / components for stands?
  • BioBlitz
  • Webserver / mini Toolserver / cultural partnership staging server?
  • Wikimania bid (Manchester Wikimania Bid/Bid budget - about £340 in 2010)
  • Events surrounding Wikipedia Day (Wikipedia's 10th birthday) in January 2011