Agenda 2015-09-12

Agenda for Board meeting at the Bodleian Library, Oxford, 12 Sept 2015 at 10 am.

The meeting will be in The Bahari Room. Attendees should come to the side entrance of the building which is on Parks Road opposite the Kings Arms pub. Somebody will be available there to let you in. See here for Google Street View photo.

Housekeeping (10.00)

Standing agenda items:

1. Minuting for this meeting
2. Apologies for absence
3. Approval of minutes of the previous meetings (Meeting of 4 July and meetings prior to AGM)
4. Matters arising not on the agenda
5. Approval of agenda
6. Declarations of interest relevant to matters on the agenda

Presentation (10.30)

Slides from the presentation

Presentation by Martin Poulter, WiR at the Bodleian Library

Board matters (11.15)

1. Filling of board vacancies

2. Election of officers and appointments to board committees

• See Trustee officer roles

3. Date of 2016 AGM

Office in camera session (11.45)

Standing agenda item:

1. Chief Executive confidential reports
2. CEO recruitment process
3. New members to be approved (CEO)
4. Legal report (MM)

Board in camera session (12.15)

Standing agenda item:

1. Board in camera session

Chief Executive reports (12.30)

Standing agenda items and other papers:

1. CE quarterly report
2. Quarterly report card
3. Quarterly Financial Management Report (QFMR)
4. Reserves
5. Risks register
6. Work on improving membership processes, following AGM

Board reports (2.00)

1. Govcom report (included in Reports for this meeting)
2. ARC report
3. Treasurer of the Year nomination

Consent item (2.20)

Standing agenda item: Note reports from committees.

• Reminder: any requests for a board decision should come via the CEO and should be included in the CEO's report.

1. Technology Committee
2. Education Committee
3. GLAM Committee
4. Grants Committee

Volunteer strategy (2.25)

1. Report on work undertaken since the volunteer strategy day (CEO)
2. Discussion of way forward
   1. Advisory board(s)
   2. Volunteer engagement panel
   3. Evaluation panel
   4. Working groups

Other (3.40)

Standing agenda items:

1. AOB
2. Dates of 2015-16 meetings. Proposed:

• Sat 12 & Sun 13 December 2015 (annual weekend workshop)
• Sat 12 March 2016
• Sat 11 June 2016
• Sat 10 September 2016
• Sat 10 & Sun 11 December 2016 (annual weekend workshop)

See also

• Reports for this meeting