Agenda 26Mar13

This will be a telephone meeting of the Board at 7.30-9.30pm on Tuesday 26 March 2013.

Expected attendees:

• Chris Keating [CK] (Chair)
• Mike Peel [MP] (Secretary; backup minutes)
• Doug Taylor [DT]
• Saad Choudri [SC]
• Greyham Dawes [GD]
• Ashley van Haeften [Fæ]
• Jon Davies [JD] (CE)
• Richard Symonds [RS] (Minutes)

Agenda:

1. Apologies for absence
2. Declarations of interest regarding matters on the agenda
3. Confirmation of decisions made since the last board meeting:
   1. The Board resolves to put the following motions to the membership at the Extraordinary General Meeting on 13 April 2013, as part of the implementation of the Governance Review recommendations.
      1. A resolution regarding the number of directors, the text of which can be found here
      2. A resolution regarding the composition of the Board, the text of which can be found here
      3. A special resolution to update the Election Rules to introduce voting by the Single Transferable Vote, the text of which can be found here

      (Aye: GD, CK, SC, MP, DT. Nay: none. Abstain: Fæ.)

   2. To approve 15 new members of Wikimedia UK. (Aye: MP, DT, SC, CK. Nay: Fæ. Abstain: GD.)
4. Governance Review implementation - to note and discuss
5. [Executive's Report] (in brief)
   1. Urgent items
6. Governance Committee Charter - proposal from MP, CK & GD
7. Audit and Risk Committee charter
8. Resolutions for the 2013 AGM
9. QRpedia update
10. Amendment to Finance Policy (MP)
    1. Amend 19.1 to read "Travel by private motor vehicle will be reimbursed at the HMRC mileage rates applying at the time. The additional amount per passenger per mile can be claimed when carrying passengers who are also on WMUK business. As mileage is more likely to be incurred for individual trips than in bulk throughout the year, the higher HMRC rate will be used for the first 150 miles of any round trip; thereafter the lower HMRC rate will be used for the remainder of the miles."
11. Chief Executive Scheme of Delegation & Budget holders - proposal from GD.
12. AOB
13. Date and agenda of next meeting
    1. Agenda 13Apr12
    2. Agenda 11May13
    3. Agenda 8Jun13