Agenda 27Aug11

Agenda for Board meeting on 27-28 August 2011, to be held in person in Derby

Meeting location: Derby Museum, The Strand - contact front desk 01332 641901 N.B. Museum is closed Sunday morning but will open up for us. Ring bell to right and be patient.

Minutes being taken at http://etherpad.wikimedia.org/waZVBgXbYn

Attendees

Expected attendees:

• Roger Bamkin (Chair)
• Mike Peel (Minutes)
• Andrew Turvey
• Martin Poulter
• Fæ
• Steve Virgin (sent apologies will join by Skype)
• Ting Chen (WMF; 11-3:30 (ish))
• Andy Mabbett; will be there
• John Byrne; will be there
• Brian McNeil; invited

Expected absence:

• Chris Keating - "please note my apologies - I am away on holiday - please NB that I had arranged the holiday to avoid clashing with board meetings, then the date of the board meeting changed."

Sat 27 August 10 a.m.

Agenda:

• A: Minutes and Reports

A1: RB - Agenda

A2: RB - Apologies for absence

A3: MP - Approval of Minutes

A31 Minutes 25Jul11 and in-camera minutes

A32 In-camera minutes from 11Jun11

A4: RB - Review of executive meeting on 9 August 11, and approval of Minutes 9Aug11 (plus decision about which elements should be kept in-camera)

• B: Discussions and decisions needed
  • B1: Where "Openness" sits in our values (per previous discussion)
  • B2: Good Governance - AT has document, Fae has views
  • B3: Reports from invitees
    • B31: John Byrne - re charitable status
    • B32: Andy Mabbett - progress with ARKive project
    • B33: Brian McNeil - (if available)
  • B4: Fundraiser - Update from RB re: Phone meeting with Barry Newstead
  • B5: 2012 activity plan
  • B6: Informal assessment of Wikipedia trainers (MLP)

Sun 28 August 10 a.m.

Agenda:

• C: Continuation of minutes and reports

C1: MP - Review email decisions

1. Decision to approved expense of £3k to run a 2-day Geocamp, potentially co-organised by the Open Street Map Foundation (to be approached) (25 July, after board meeting)
2. Decision to approve the Microgrants/2011 process revision (8 August)
3. Approval of File:Wikimedia UK accounts 31 January 2011.pdf, subject to fixing the list of directors appointed at the 2011 AGM (10 August)
4. Decision to provide 1-2 scholarships for Wikisym 2011 (17 August)

C2: Actions and reports

C21: Roger Bamkin (Chair)

C22: Mike Peel (Secretary)

C23: Andrew Turvey (Treasurer)

C24: Chris Keating (Director)

C25: Martin Poulter (Director)

C26: Fæ (Director)

C27: Steve Virgin (Director)

C3: Matters Arising

C4: Update on charity application (SV/Johnbod)

C5: Update on recruitment (AT)

• D: Discussion
  • D1: How the chapter works in the community, in particular
    • D11: things like geonotice, uploads etc.
    • D12: involvement in legal disputes - AT request
  • D2: Conflict of Interest MP, F (action)

• E: AOB
  • E1: Badges - RB has quote (10p each) and T shirts (4 pounds each)
  • E2: Agreeing dates for future meetings: see Meetings

Notes

• Free Car parking is available - email sent with details
• There is a beer festival here on Saturday evening - I have booked in 5 people for 7:30 (and my wife, Andrew's is invited)
• Fae has hotel, Martin is at my house, Mike is with Andrew
• During a natural break we should have some photos taken (MP will be bringing his camera)