Agenda 3Jan12

Agenda for Board meeting on 3 January 2012, to be held by telephone

Meeting theme: Debrief Fundraiser

Supporting IRC irc://freenode/wikimedia-uk-board (useful if your voice connection fails)

Minutes being written at http://etherpad.wikimedia.org/WMUKMinutes, in-camera

Attendees

Expected:

• Roger Bamkin [RB] (Chair)
• Mike Peel [MP] (Minutes - support)
• Andrew Turvey [AT]
• Fæ [Fæ]
• Martin Poulter [MLP]
• Steve Virgin [SV]
• Chris Keating [CK]
• Jon Davies [JD]
• Richard Symonds [RS] (Minutes - lead)

Agenda

• A: Minutes and Reports (19:30-20:50)

A1: RB - Apologies for absence

A2 MP - Review of meetings and approval of Minutes

A2.1 Board meeting - Minutes 27Aug11 (approval after improvements requested at a previous board meeting)

A2.2 Exec meeting - Minutes 1Nov11

A2.3 Board meeting - Minutes 19Nov11 and in-camera minutes

A3: RB - Review of executive meeting on 14 December 11, and approval of Minutes 14Dec11

A4: MP - Review email decisions

• Decision to provide a restricted grant of up to £1,500 to the Open Street Map Foundation (from the Opportunity Fund budget) (21 Dec)

A5: Actions and reports (<5 mins each)

• B: Discussions and decisions needed (21:00-22:20)
  • B1: Fundraiser status and review [CK] (inc. direct mail)
  • B2: 2012 Budget (JD & AT)
  • B3: Finance Policy (JD AT) including File:How to spend diagram for Jan 3rd 2012.pdf
  • B4: Establishing solid corporate governance policies for future years (Fæ - see report)
  • B5: Decision on who will represent the chapter at the Chapters Meeting (30 March-1 April) (RB)
  • B6: Wikipedian / GLAM of the year? (RB) (ref email 13/12/11)
  • B7: Charity Commission close out (MP/Fae)
    • B7.1 Edward Buckner et al. emails and requests (SV/MP/JD)
  • B8: Vice Chair, Vice Treasurer, Vice Sec (RB)
  • B9: Participation in the international Grants:Participation Grants programme (CK)
  • B10: Jon's 3 month and 6 month review
• C: AOB (22:20-22:30)
  • Next Meeting - in-person on 11-12 February 2012, at WMUK office, London. Combined with Board Interest day. Expected that all board members, Jon and Richard will be there.