Agenda 7Dec10/Chair's Report

Activities to report

Office manager

A full list of Charles' activities is shown here.

Main acheivements are:

• Responded to OTRS queries
• Drafted list of new members for approval (see Treasurer's report)
• Followed up expired subscriptions
• Investigated how to use CiviCRM for acknowledgements (awaiting PayPal access)
• Collecting post from PO Box. (awaiting paying in book)
• Started draft of Kick start grant report

My actions

• Redrafted charity response received; sent diagram; to respond to other queries Carried forward
• Lawyers Invoice received - passed to TD
• Liased with accoutants re transfer of files to them Carried forward
• Followed up queries re late accounts on enwp, WMUK-L and with WMF (incl Fundraiser Agreement impact) Discuss
• Received email from Seb Molenski re Project Charter Discuss
• Discussed accounting process changes with TD (see Treasurer's report)
• Attended GLAM-WIKI
• Judged BLW prizes (my selections made, some final reconciliation outstanding) Carried forward
• Accounting advice received - no tax liability with Liam's contract.

Outstanding actions

• AT to send BLW domain name renewal invoice to TD to pay. Carried forward
• AT to update Companies House with TD's new address. Carried forward
• AT to go forward with Wikipics/usability (see 2010 Budget) Carried forward
• AT to contact WMDE about how we spend the toolserver-allocated money Carried forward
• AT to talk to a partner at the lawyers regarding the best approach to the charities commission letter, which has not yet reached a final state. Done
• AT to obtain a quote from our payroll company now appointed for BACS bureau/direct debit Doing...
• AT to talk to TD about giving CM access to view the paypal account. Doing...
• AT to contact lawyers to confirm the WMF's lawyers advice/approach, and also the reporting requirements Doing...
• AT and SV to contact CIPR contacts to ask for their views/experiences with soliciting donations via newspaper adverts. Done
• outstanding expenses: CM interview; CIPR Carried forward
• AT to respond to ORG re their grant application Cancelled
• Andrew to see if there is interest in Wiki Takes Liverpool amongst local Wikimedians Cancelled

Office Manager:

• SV and CM to draft letter to FTSE 100 companies asking for donations Cancelled Discuss
• AT and TD to revisit the annual report, updating actions and setting things going to produce this. Carried forward - until after accounts received
• AT and TD prepare a report for the WMF chapters grant, for email approval, and to approach the Foundation to extend the grant Carried forward - until after accounts received