Agenda 9Jul11

Agenda for Executive Board meeting on 9 July 2011, 10:00-13:00, in-person in Nottingham

Planned attendees:

• Roger Bamkin (Chair)
• Mike Peel (Secretary; minutes)
• Andrew Turvey (Treasurer)

Agenda:

• A. Finances: - AT
  • A1. Outstanding expenses - AT
  • A2. Setting on new staff - Job title resolution required and other related proposals required for board.
  • A2. Scottish funding (GLAM)
  • A2. Fundraising: Austria was poor meeting but Chris now engaged with process.
    • Discuss process for developing our 2012 Activity Plan for completion by 30 September
  • A3. Review of 2011 Budget expenditure, including adherence to 2011 Budget/Controls - AT
    • Review of expense claim procedure, including location of budget breakdowns and location of receipts
  • A4. Status of financial audit; preparations in advance of the next audit - AT
  • A5. AOB on finances
• B. Constitution and infrastructure:
  • B1. Review of charity application status - AT
  • B2. Review of hiring process status - AT/RB - We need a sub committee
  • B3. Next Board meeting
  • B4. Review of outstanding Board actions, and load on individual Board members
  • B5. AOB on constitution and infrastructuree
• C. Activities:
  • C1. Review of positive/negative features of recent events and activities
  • C2. Review of upcoming events and activities, and their readiness
  • C3. AOB on activities
• D. AOB and date of next meeting