Govcom Agenda 16May14

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Govcom meeting at WMUK offices on Friday 16th May 2014 at 2pm.

14/14 Publication of expenses[edit | edit source]

Discuss how this works (and how it should work). Has been unclear for a long time.

Notes[edit | edit source]

From section 8 of the Finance Policy: It is a condition of receipt of expenses that all expenses are published on an appropriate wiki so that the highest standards of transparency are maintained

  1. Individual expense claims are normally published on the office wiki (Administrator) with a summary of the claims posted on the public wiki.
  2. Office expenses and the Chief Executive's expenses are published on the public wiki in summary form i.e. the claimant’s name, the total amount of the claim and the nature of the claim in broad terms. (Administrator)

15/14 Governance audit[edit | edit source]

Timing and scope of final governance audit.

Notes[edit | edit source]

16/14 Relationship with volunteers[edit | edit source]

Progress of volunteer working group.

17/14 Board committees[edit | edit source]

Possible changes to charters. Drafts are available on the wiki:

The key changes are as follows:

Govcom: chaired by Chair of Board as recommended by Hudson review and approved by Board; general governance advice moved to top of the list to reflect actual workload. ARC: make it clearer that the Treasurer is a member ex officio; slight re-write of 'observer' wording, for consistency with Govcom; appointment of Chair to be ratified by the Board; meetings should be called by the Chair of the Committee.

Notes[edit | edit source]

Approved at board meeting of Dec 2013: Review and re-define if necessary the remit of the board committees to enhance the charity's ability to make real progress between meetings, and to achieve our stated aim of reducing meeting length. Consider whether as part of their standing remit the committees should have any delegated powers.

18/14 Non-board committees[edit | edit source]

Proposed new charter, currently on the public wiki for discussion at Volunteer committees. (All subject to community and board feedback)

19/14 Updating the Articles[edit | edit source]

Decide what needs to be done before the AGM

20/14 WMUK honorary officer roles[edit | edit source]

Discuss role definitions to put to the Board. Draft roles can be found at Honorary officer roles

21/14 Update Scheme of Delegation to the CE[edit | edit source]

Review

22/14 Standardizing the format of staff reports to the board[edit | edit source]

Review

23/14 Preparations for elections 2014[edit | edit source]

Discuss progress and planning

Notes[edit | edit source]

24/14 Transparency[edit | edit source]

A quarterly narrative is required for transparency compliance against the transparency KPI "Transparency compliance as determined by Govcom against published transparency commitments". This relates to Strategic goal G2b.2: "We have a high level of openness and transparency, and are recognised for such within the Wikimedia movement and the UK charity sector". See Strategy monitoring plan.

Notes[edit | edit source]

A request for community feedback has been made on the Engine Room: here.

25/14 Progress toward initial set of KPIs[edit | edit source]

Data collection for KPIs.

Discuss procedure/timing for those KPI that require surveys. A call for volunteers has been made on the Engine Room.

AOB[edit | edit source]

Date of next meeting[edit | edit source]