Meetings/2009-06-23/Agenda/Fundraising/Proposal

Fundraising Committee - Terms of Reference

1. There will be a Fundraising Committee ("the committee").
2. There will be a Fundraising Officer, appointed by the Board of Trustees for a term of one year, who will be a member of the company.
3. The committee will consist of the Fundraising Officer and the Treasurer as ex-officio members and between one and three ordinary members who will be members of the company.
4. The Board of Trustees, in consultation with the Fundraising Officer, shall appoint a number, within the range set by Clause 3, of ordinary members at their discretion for terms of one year.
5. The committee will be chaired by the Fundraising Officer or another member of the committee as chosen by the committee if the Fundraising Officer is not present.
6. The Treasurer will report to the Board of Trustees on the activities of the committee at regular intervals or when requested to by the Board of Trustees.
7. The Treasurer will also report to the committee any relevant decisions made by the Board of Trustees and will ask either party questions raised by the other party and forward any responses.
8. The Fundraising Officer will make an annual report on the company's fundraising at each AGM.
9. All committee members will have one vote each with the chair having an additional casting vote if necessary.
10. The quorum for committee meetings will be the smallest integer strictly greater than half the total number of members.
11. The Board of Trustees may amend these Terms of Reference, remove or replace members of the committee or disband the committee at any time.
12. Fundraising Officer and ordinary member of the committee will be entirely voluntary positions; no payment for service will be made. Members of the committee may be reimbursed for reasonable expenses incurred in the performance of their duties at the discretion of the Board of Trustees.
13. The committee shall seek approval from the Board of Trustees for any activities which require the spending of company funds or which may significantly impact the company's relationship with the public or the Wikimedia movement, in whole or in part.
14. The committee shall maintain a fundraising website and database sufficient to meet the needs of the company.
15. The committee shall publicise fundraising drives at such times as it deems appropriate or when requested to by the Board of Trustees.
16. The committee shall solicit major donors as it deems appropriate.
17. The committee shall undertake whatever other activities related to fundraising that it deems appropriate or are requested of it by the Board of Trustees.