Microgrants/Cambridge University Wikipedia Society

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The stall
The freebies
The volunteers
Overview

Provide resources for setting up a stall at the Cambridge University freshers' fair 2012 to advertise the Cambridge University Wikipedia Society and WMUK.

Budget
  • £30 £58 registration fee (TBC) Deryck Chan (talk) 11:49, 19 July 2012 (UTC)
  • A few WMUK banners
  • Lots of freebies to give away
Timeline

Timeframe: Now (22:32, 12 July 2012 (UTC)) to early October

  • July 2012 - complete society registration, bid for stall Yes check.svg 22:32, 12 July 2012‎ (UTC)
  • July - Sept 2012 - pay registration fee (£58) Yes check.svg 11:49, 19 July 2012‎ (UTC)
  • July - Sept 2012 - recruit stall volunteers Yes check.svg Confirmed volunteers: Charles Matthews, Ezia, Daniel Thomas (from SRCF, drt24), and myself. Deryck Chan (talk) 22:12, 1 October 2012 (UTC)
  • Sept 2012 - receive decision on the outcome of stall bidding Yes check.svg Success! 22:23, 28 September 2012 (UTC)
  • late Sept 2012 - receive materials from WMUK Yes check.svg 22:23, 28 September 2012 (UTC)
  • 2-3 Oct 2012 - freshers' fair happens Yes check.svg 09:54, 4 October 2012 (UTC)
Expected outcomes

Successfully bid and set up a stall at the Cambridge University freshers' fair. Through the stall, it is hoped that everyone in Cambridge University will know about WMUK; a sizeable number (expect 20~50) of Wikipedian freshers and other students will sign up to the campus Wikipedia society. The society will then aim to host events such as speaker events and editing workshops. Supporting the use of Wikipedia-editing as coursework is also in mind, if we get course leaders on board.

Who I am

Deryck Chan, Wikipedian since 2004, WMUK member since 2010, Cambridge University student and Wikipedia campus ambassador to Cambridge University.

Discussion
  • This sounds really great. :-) I'm happy to approve this microgrant - and I've just checked with Jon that the office can supply you with banners and freebies. I'll follow up with an email shortly. Thanks. Mike Peel (talk) 16:07, 13 July 2012 (UTC)
    • Procedural note: the increase of the financial aspect of the grant to £58 is fine. Thanks. Mike Peel (talk) 07:03, 28 July 2012 (UTC)
  • Progress update: I've received the £58 reimbursement for the application fee. Two people volunteered to help with the stall, plus some "yes if you desperately need me" from London. I still haven't heard from the organisers of the fair. Deryck Chan (talk) 13:07, 17 September 2012 (UTC)
  • It's great to hear that this is going well. :-) Best of luck over the next few days with recruiting students to the society! Thanks. Mike Peel (talk) 22:28, 1 October 2012 (UTC)
Report

The fair is complete! We now have a mailing list, with 237 members on it, a huge jump from only 10 wiki-page members and volunteers prior to the fair. Volunteers at the stall included Charles Matthews, Daniel Thomas, and myself. We've also received great support from SRCF. Almost all freebies were given out; the T-shirts and pens for volunteers of our stall created a particularly professional image by making everything in the stall Wikimedia-branded. Additionally, the nearby stalls, all science and technology related, were also predominantly using Wikipedia pens for their sign-up sheets!

Those who have signed up for the society have been invited to the 16th Cambridge meetup, which will officially be our first event after the fair.

I've done some last-minute printing out of my own pocket; however, we didn't get a power socket, which means we are likely to get some refund. I'll reimburse WMUK with the difference (about £26) when the bills and refund come in around Christmas time. Deryck Chan (talk) 10:12, 4 October 2012 (UTC)

Many thanks for the report, and it's great to see that this event went really well. I'm marking this as a completed microgrant, and I'm looking forward to seeing the development of the Cambridge Wikipedia Society, and also your future microgrant applications. :-) Thanks! Mike Peel (talk) 16:57, 30 October 2012 (UTC)
I don't seem to be getting any replies for the refund part :( In other news, I've started another microgrant entry for a rolling budget for this year: Microgrants/Cambridge University Wikipedia Society 2012-13. Deryck Chan (talk) 22:55, 13 November 2012 (UTC)
Probably the final update to this microgrant. I have received the refund from CUSU, and transferred the balance of refund minus incidentals (£27.04) back to WMUK. Deryck Chan (talk) 22:40, 22 January 2013 (UTC)