Minutes 2010-04-24a

These minutes were approved at the Board meeting on 4 May 2010.

This page is kept as an archival reference.If you want to raise a point about it, please start a discussion thread on the community forum.

Wikimedia UK Board meeting Saturday 24th April 2010, 6:30pm BST in person

Present: Andrew Turvey (AT) (Chair); Mike Peel (MP); Tom Dalton (TD); Steve Virgin (SV)

Absent: Joseph Seddon (JS)

Apologies for absence

JS was unable to make the meeting due to travel difficulties

Approval of agenda

The agenda was not approved, but it was followed anyway.

Noting the election of the new Board

The election was noted. AT mentioned that the tellerswikimedia.org.uk had been faulty for part of the election. He has discussed with the tellers the risk that voters placed a vote when it wasn't working and the vote wasn't counted. The tellers said that they had acknowledged every vote and no-one had emailed to say their vote had not been acknowledged. The only different outcome could have arisen would be if the bottom two candidates had failed to reach 50%. It was agreed to accept the result as it was announced.

Vote of thanks to outgoing board members

A vote of thanks was offered to outgoing board members. It was agreed to send them a small gift in thanks for their service, as well as a small gift to the tellers and speakers, from WMUK funds.

What Board positions to have, and elections to those positions

• AT was unanimously elected to Chair
• MP was unanimously elected to Secretary
• TD was unanimously elected to Treasurer
• SV and JS were appointed as Directors, with no fixed title.

All to write down their envisaged role descriptions

ACTION: ALL

Handover and items in progress from outgoing Board

Not covered, due to the overlap between the previous and new board.

General review with outgoing board of what went well during their tenure and what to improve on

Not covered due to a lack of time.

Transfer of authority to new board

Location of Registered Office

It was agreed that the registered office would remain at 23 Cartwright Way.

General authority per section 82, Charities Act 1993

Not covered.

Bank account signatories

It was agreed to update these to TH and AT, as well as MP.

ACTION: TH, AT, MP

Transfer of administration of Wikimedia website, mailing lists, Twitter account, email addresses, ...

On the whole these remain the same. It was agreed to add MP to help administrate the wikimediauk-l mailing list.

ACTION: AT

Access to Wikimedia internal wiki and mailing list

These need to be updated to reflect the new board. Also the chapters mailing list.

Frequency and format of future board meetings

It was decided to hold future meetings monthly, with a duration of 3 hours, via Skype. Content for discussion at board meetings should be set out clearly and discussed before the meeting, and email decisions should be made where possible.

Ongoing projects

Not covered.

Planned projects and activities (inc. 2010 Budget)

Not covered.

Office Manager

Not covered.

Backstage Pass

Not covered.

General discussion about plans and visions for the next year and further

Not covered.

Any Other Business

Steve brought up an issue with regards an initiative/content release/schools project. It was agreed that further discussion on this should be by email, preferably to the wikimediauk-l list.

It was agreed to produce new business cards for AT, MP, TH, SV, as well as more general information cards (2x200, sent to different people?)

Action AT

Date, time and venue of next meeting

4 May 2010, 7.30-10.30pm BST, by Skype.