Wikimedia Training Coordinator (Wales)

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Cymraeg | English

Prosiect Llwybrau Byw! Living Paths! Project

Wikimedia Training Coordinator (Wales)

Reporting to: Robin Owain, Wales Manager
Contract: A Six Month contract (starting 1 February 2014)
Salary: £11,200 (based on a 3 day week; 8 hours per day)
Holidays: 5 days plus Public Holidays

Job description

The project coordinator’s role will be to assist the Project Manager to deliver the following project aims and objectives within the timescale and budgets set:

Project Aim

The project aims to empower local communities and businesses within them with simple Wikimedia (Wikipedia, Wicipedia, Wikivoyage etc) web-authoring skills training in all coastal counties that border the Wales Coast Path to:

  • enhance existing information currently available to communities on Wikimedia Projects;
  • encourage the development of Wikipedia articles based on the Path in multi-languages, in a way similar to that which has way has been done with Monmouthpedia,
  • encourage the use of free content (licenced on CC-BY-SA or similar open licences which allow third-party use of Wikipedia and sister projects) to help promote community economic development through cultural tourism, and
  • support the work of the wider Wikimedian community in Wales.

Project Objectives

The project’s aim will be achieved through the following:

  • Informing, inspiring and training champions in local communities to create rich local content.
  • Supporting the efforts of Wicipedia Cymraeg to train Welsh speakers in wiki-skills and raise awareness of adding rich Welsh language content to Wicipedia.
  • Developing the skills and confidence of Welsh speakers and non-Welsh speakers to create digital content.
  • Provision of technical backup, governance, advice and mediation on content creation and conflicts of interest.
  • Exploring whether any Welsh Government investments in Welsh medium technology can be licensed on a Creative Commons basis.
  • Project delivery in accordance with the principles of Project Management for European Sustainable Development (PM4ESD). This will ensure that:
  • information will be recorded on a regular basis;
  • quality criteria are defined and monitored;
  • products and services are delivered within time and costs;
  • risks are monitored and managed, and
  • roles and responsibilities are clearly defined.
  • Installation of metrics to measure post-delivery impacts and outcomes.
  • Creation of a legacy of Wikipedia community champions and community pride in the Wales Coast Path.
  • Compilation of a full term project assessment report.
  • Developing the skills and confidence of both Welsh and English speakers in Wales to create digital content.

Project Scope

The scope of the project is defined by its aim, objectives, budgets and timescale across the 10 x Coastal Counties within the Convergence programme area for Wales that contain sections of the Wales Coast Path (Schedules 1–3).

Of the 12 x remaining Counties in Wales, which fall outside the Convergence programme area, five of these are Coastal Counties containing additional sections of the Wales Coast Path, and seven are inland from the Path (Schedule 3).

Whilst these fall outside the scope of the project, the Project Coordinator will be expected to support the Project Manager in seeking to procure Wikipedia web-authoring skills training for community groups within these 12 x Counties.

Project Coordinator’s Role

The Project Coordinator’s role is to support the Project Manager in controlling the introduction of change in line with the relative priorities of time, cost, planning, management and coordination. This involves:

  • Organising courses all over Wales
  • Train groups in wiki-skills
  • Helping to plan what needs to be done, when, by whom, and to what standards.
  • Helping to coordinate the work of different people eg trainees.
  • Monitoring work being done for the purposes of project deliverables and funding claims.
  • Helping to mange any changes to the plan.
  • Assisting in the delivery of successful results.
  • Helping to ensure the project is completed on time, within budget.
  • Assuming the role of a deputy.
  • Understanding the needs of all stakeholders:
  • Cymdeithas Wici Cymru
  • Welsh Government
  • Wikimedia UK
  • Ordnance Survey
  • County Authorities
  • Working under the Wikimedia UK delegated authority of Cymdeithas Wici Cymru (the contractor).

Project Coordinator’s Responsibilities

The Project Coordinator’s responsibilities will cover:

  • Training - planning and management.
  • Helping to organise general administrative services.
  • Helping to integrate communications / telecommunications.
  • Helping to ensure facilities and operations meet government regulations, environmental, health and security standards.
  • Providing independent advice on project management.
  • Helping to ensure the aim of the project is met and quality standards are upheld.
  • Representing stakeholders’ interests.
  • Helping to organise professional people working on the project.
  • Security and risk assessment.
  • Making sure the aim of the project is met.
  • Making sure quality standards are met.
  • Advice on the use of suitable technology to keep track of people working on the project as well as trainees, and their progress.
  • Suggest amendments to the Scheme of Work
  • Helping to evaluate and monitor the project.
  • Assisting in the production of monthly progress reports for stakeholders.

Detailed Work Schedule

  • Organising and implementing a post-training helpline in both Welsh and English.
  • Assisting in databases which can subsequently be used for the creation of Wikipedian articles.
  • Assisting in the creation and administration of blogs and other social networking services (e.g. Facebook, Twitter) to support the Wikipedia main site.
  • Helping to inspire existing Wikipedians from Wales and the rest of the world to contribute an additional 3,000 articles in different languages relating to points of interest along the Wales Coast Path.
  • Assisting in the formation of 160 newly-trained Wales Coast Path groups.
  • Helping to facilitate the publication of 300 new community articles produced by the newly-trained Wales Coast Path groups.
  • Helping to ensure 2,000 communities along the Wales Coast Path have a Wikipedia entry in English and a Wicipedia entry in Welsh.
  • Coordinating the training of 180 community champions to edit their Wikipedia entries in accordance with the training schedule.
  • Assisting the creation of a list of 1,000 Wales Coast Path related activities listed on the Wikipedia–Wicipedia sites.
  • Helping to monitor and evidence outputs and results during the lifetime of the project.

Qualification and Experience Required

The Project Coordinator will need good experience in related topics (e.g. management, training, communications, databases).

The Project Coordinator will also need to be fully fluent and literate in both Welsh and English, and to have a significant body of experience in Welsh culture and a good academic background; knowledge of the interplay of Welsh institutions and Welsh local government is essential. This work involves training and meeting communities and organising local training sessions in all parts of Wales (North and South).

Skills Required

  • Technical competence in online and social media communications.
  • An understanding of and empathy for Wikimedia's mission and experience of working with the Wikimedia community
  • Experience in training young people and adults and organising training sessions.
  • Sound knowledge of web platforms including WordPress, location-based mobile communication developments and database handling
  • Good problem solving, numerate and analytical skills.
  • Excellent teamwork and interpersonal communication skills via all media.
  • Ability to motivate people and work independently.
  • Management and diplomacy skills.

Prior relevant experience in teaching, lecturing or other forms of training is essential.

The closing date is 10am on 22nd January 2014.