Agenda 11Jun11
Jump to navigation
Jump to search
Agenda for Board meeting on 11-12 June 2011, held in-person at the Birmingham Science Park
- Minutes to be assembled at http://etherpad.wikimedia.org/5CaU4j5XND
Sat 11 June 10 a.m.
Meeting location: Faraday Wharf Building - contact names Matthew Hiddily, Simon Jenner, Candy
- A: Formal business
- A1: RB - Apologies for absence ( AT is on holiday)
- A2: RB - Urgent matters arising (Anything that cannot wait until Sunday)
- B: Strategy Meeting
- Meal 1 pm buffet
- Tour at 1:30 15-20 mins of Science Park - optional
- C: Continuation of Strategy Meeting
- Conference Room booked rest of the evening at Hotel
- 6pm cars to the Copthorne Hotel
- Dinner included (inc. Thai )
- Leave Science Park at 6. A meal has been booked at the hotel where we intend to complete our discussions.
Sun 12 June
Logistics:
- breakfast at Hotel
- Conference - board meeting - projector available
- Gemma arrives mid morning
Agenda:
- A: Minutes and Reports
- A1: RB - Apologies for absence
- A2: MP - Approval of Minutes 26Apr11
- A3: RB - Review of executive meeting on 24 May 11, and approval of Minutes 20May11
- A4: MP - Review email decisions
- Funding for Liam Wyatt's attendance of GLAMcamp London, and other events around the UK in the same timeframe, £700 in total, from the "Culture and Heritage Projects" budget (1 May 2011).
- Modification of the expense policy in light of new HMRC regulations: mileage can now be claimed at 45p/mile for the first 150 miles of a journey, then 25p/mile for the remainder (5 May 2011).
- Funding for lunch at the Editathon, British Library event in June, £5-10/head, from the "Culture and Heritage Projects" budget (14 May 2011).
- Support for a 'University of Bristol Wikimedia Outreach Ambassador' (23-24 May)
- Funding of up to £2,500 for a stand at the CILIP conference (12-13 July, Hatfield), run by Oliver Keyes. Funding from the opportunity fund. (24 May 2011)
- Funding of up to £500 to broaden participation in the fundraising summit. Funding from the Chapters Conference and Wikimania 2011 budget lines. (26 May 2011)
- Funding of up to £40 to provide travel and lunch for Oliver Keyes and Tom Morris at their meeting with the Royal Society on 7 June. From the partnership events budget line. (3 June 2011)
- Purchase of wikimedia.ie (funding from the Miscellaneous Administrative and Office Costs budget) (4 June 2011)
- Funding of up to £400 to support Johnbod's attendance at CTM Dusseldorf (from the Culture and Heritage Projects budget) (6 June 2011)
- A5: MP - Review email resolutions
- A6: Actions and reports
- A61 Roger Bamkin (Chair)
- A62 Mike Peel (Secretary)
- A63 Andrew Turvey (Treasurer)
- A631 Review of upcoming fundraising-related deadlines
- A632 Membership approvals
- A64 Chris Keating (Director)
- A65 Martin Poulter (Director)
- A66 Fæ (Director)
- A67 Steve Virgin (Director)
- B: Discussions and decisions needed
- Achieving Charity status
- Employing staff - instructing recruitment company
- Location of main office
- Fundraiser - including decision on / redrafting of the Fundraising Agreement
- Reallocation of 2011 Budget holders
- P.R. Review of progress/ procedures (GG)
- C: AOB
- MP (if there is time) - wikipedia domain names
- Lunch 12:30
- 1:15 pm - transfer - dump at Fazely 10 min
Wiki Meet
A Wiki meet has been arranged at "Urban Coffee" from 2 till 4 led by Andy Mabbett. All welcome as this is both child and tee-total friendly.