Agenda 11Oct11

Agenda for Board meeting on 11 October 2011, to be held by telephone

Meeting theme: Charity Status, Fundraiser readiness, EGM

Supporting IRC irc://freenode/wikimedia-uk-board (useful if your voice connection fails)

Minutes being written at http://etherpad.wikimedia.org/KHVlcZdBcI

Attendees

Expected:

• Roger Bamkin (Chair)
• Mike Peel (Minutes)
• Andrew Turvey
• Fæ
• Martin Poulter
• Steve Virgin
• Chris Keating

Agenda

• A: Minutes and Reports

A1: RB - Apologies for absence

A2: MP - Approval of Minutes 27Aug11 and in-camera minutes

A3: RB - Review of executive meeting on 18 September 11, and approval of Minutes 18Sep11

A4: MP - Review email decisions

1. Decision to offer financial assistance for up to 6 non-Wikimedians to attend the London wikimeet on 11 September (28 August)
2. Decision to deposit £85k into a fixed term account with the Principality Building Society (30 August)
3. Decision to send follow-up postal letters to donors, with a test of around 5,000 to be conducted in November and c.25,000 to follow contingent on satisfactory performance of the test. Total budget for a mailing size of 30,000, including artwork and set-up costs, of £27,850 (2 September; in-person rather than by email)
4. Decision to offer sponsorships to enable UK wikimedians to attend WikiConference India 2011. £3k budgeted from the Opportunities Fund. (19 September)

A5: Actions and reports - opportunity to ask questions about reported activities and outstanding actions.

A6: Matters Arising

A61: new membership approvals (MP)

A62: Pending grant applications and recently approved grants (MP)

A7: Update on charity application (SV/Johnbod)

A8: CEO induction schedule (AT/RB)

• B: Discussions and decisions needed
  • B1: Office space
  • B2: Charity status progress (JB)
  • B3: Fundraiser readiness (CK, ?)
    • Please see my report: also could everyone on the Board and all staff please fill in their Wikimedia story on; https://docs.google.com/spreadsheet/viewform?hl=en_US&formkey=dF9MNkx5dGsxcFBmOHhGNWZmaC0zcXc6MQ#gid=0
  • B4: How the chapter works in the community, in particular
    • B41: things like geonotice, uploads etc.
    • B42: involvement in legal disputes - AT request
    • B43: commitment to volunteers to pay expenses within 30 days and ensuring agreed advance purchases can be purchased - F request
  • B5: scope of the Executive committee (and potential for a trustee code, e.g. [1]) - F request/proposal
  • B6: Conflict of Interest MP, F (action) Deferring due to interdependence with governance discussions.
  • B7: rest TBC by Roger

• C: AOB
  • Next Meeting - EGM on October 16th. Board members be there before 1pm. Cheque book/£100 required