Agenda 4Jan11/Chair's Report

Activities to report

Office manager

A full list of Charles' activities is shown here.

Main achievements are:

• Continuing to process fundraiser acknowledgements (both cheques and paypal)
• Drafted the list of Wikimedians for the anniversary VIP event

Also completed three month review and instructed the first payroll run.

My actions

• Accounts: Much contact with UHY per emails; filed annual return; under significant pressure from WMF and donors about late accounts; updated the board, WMF and WMUK-L; need to consider option of filing abbreviated accounts immediately rather than waiting for reviewed SORP accounts. Discuss
• Lawyers: Redrafted charity response received with diagram Carried forward
• Agreed with TD a plan to change processes re accounts
• Forwarded large quantity of postal donations to CM
• Emailed confirmation of the board's support to Roger Bamkin re the Derby GLAM-WIKI event

Outstanding actions

• BLW prizes - final reconciliation outstanding Carried forward
• AT to send BLW domain name renewal invoice to TD to pay. Carried forward
• AT to update Companies House with TD's new address. Done
• AT to go forward with Wikipics/usability (see 2010 Budget) Carried forward
• AT to contact WMDE about how we spend the toolserver-allocated money Carried forward
• AT to obtain a quote from our payroll company now appointed for BACS bureau/direct debit Doing...
• AT to talk to TD about giving CM access to view the paypal account. Doing...
• AT to arrange
• AT to contact lawyers to confirm the WMF's lawyers advice/approach, and also the reporting requirements Doing...
• outstanding expenses: CM interview; CIPR Carried forward
• AT and TD to determine the precise amount from the 2009 fundraiser to be given as a general operating grant to the WMF; AT to obtain legal advice on the grant in written form and draft a form of agreement with the WMF.
• AT to go over the five survey quotes obtained by SV. Done (referred to Gemma)
• AT to investigate phone conferencing facilities as substitute for Skype conferencing.
• AT to append a banner to the bottom of the donor privacy policy page linking to the marked up version showing the changes from the Foundation's version. Carried forward
• AT to follow up with CM about information presented to the board about new membership applications. Done
• AT to report the Board's view on chapter-foundation reporting issues to Sue Gardner. Carried forward
• AT to go back to the lawyers to ask for a letter confirming the advice with transferring money to the Foundation. Done but Carried forward

Office Manager:

• AT and TD to revisit the annual report, updating actions and setting things going to produce this. Carried forward - until after accounts received
• AT and TD prepare a report for the WMF chapters grant, for email approval, and to approach the Foundation to extend the grant Cancelled - transferred to MP
• CM with SV to progress the newsletter via a concise text version with links and a wikitext version on the UK wiki as target for those links, as a matter of urgency. Carried forward
• CM to send the "congratulations" mails out for newly approved members, after weeding out a small number of duplications from the past. ???