GLAM-WIKI 2013/Job list/31 January 2013 meeting

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31 Jan 8-9:30pm

Present:

John Andersson

Andrew Gray

Daria Cybulska

Katie Chan

John Byrne at 8:30

Liam at 8:30

Fae at 9:00

Call for papers

  • Just on as on wiki copied to the gdoc. Most of submissions don’t mention if they are conditional on receipt of a scholarship.

ACTION: DC to check and update on the gdoc. Yes check.svg Done - via Richard N.

ACTION: JA to get more speakers via promoting call for papers before 15 Feb Yes check.svg Done

  • After 15 Feb:
    • DC to count the slots for the agenda, organise on gdoc and send round for comments for the glamwiki2013 email list. Duration: 2 days.
    • W/c 18 Feb choose the talks - DC, AG and John Byrne. Liam available to help.
    • Decide on the evening of 21st Feb, when Andrew Gray is in the office? Depending on the schedule of the interviews.
    • Ready by 28 Feb to announce schedule and start promotion.

ACTION: DC to make Stevie Benton aware Yes check.svg Done - we will work on the promotion after agenda announcement

ACTION: DC to tweet individuals about call for papers. Yes check.svg Done - via Richard N

ACTION: JA to advertise as well, both call for papers and just attendees. Yes check.svg Done

Agenda

  • THATcamp discussion
    • Lead by a local coordinator that Liam doesn’t know but it has been recommended. LW to forward the emails to AG. Yes check.svg Done
    • DC to give him a free ticket to the main conference
    • Arrange coffee for Sunday. Aiming for 50-70 attendees. THATcamp is not providing any catering.
    • Allocate the £500 from WMSE for Sunday

ACTION: JA to send a letter of commitment so DC can budget this in. Yes check.svg Done. but only in a draft form

    • Europeana and THATcamp will merge into one Sunday event. JA happy with that.

ACTION: DC/AG check that THATcamp is confirmed and start promoting in collaboration with Martin Lugton. Martin is planning to start promoting on 11 February. Yes check.svg Done - initial meeting on 12 February, now working on the details

ACTION: DC to let Stevie Benton to get in touch and coordinate promotion work. Yes check.svg Done

ACTION: DC to organise a meeting with Martin from THATcamp to discuss any details. Yes check.svg Done

  • OKF involvement

ACTION: AG to confirm Sam Leon or sort out whoever is coming. Yes check.svg Done

  • Wikimedia Deutschland involvement - JB still keen for the Wikimedia Deutschland involvement - Wikidata or Toolserver. This could be a workshop.

ACTION: LW to chase again. Yes check.svg Done - LW emailed on 31/1/2013 to chase.

  • Jimmy Wales - JB did not receive any contact

ACTION: JB to forward emails sent to DC and DC to follow up (possibly via Jon Davies). If no response we need another opening speaker - Jon Davies, Chris Keating or Fae. (JD and CK both happy to step in if needed). X mark.svg Not done


Additionally:

ACTION: AG to organise a Crowdsourcing panel from the BL/elsewhere. Yes check.svg Done - changed focus

ACTION: LW to go through the dgoc agenda and update where we stand at the moment before the call for paper ends (15 Feb).

Budget

We have committed to funding the attendance of Sarah Stierch. DC was not aware.

ACTION: whoever made the arrangements please send forward to Daria so she can mark on the budget. Yes check.svg Done

Social events

(Also see Talk:GLAM-WIKI 2013#Volunteers).

ACTION: DC to check with WSC again if he wants to be involved. Yes check.svg Done - limited time availability, not able to commit at the moment.

ACTION: DC - put out a call on UK wiki to ask if anyone wants to help with the social events Symbol wait.svg Doing... - another call

ACTION: DC call for museums - any institution in central London that is keen to do a tour for us -> to Culture24, liaise with Stevie Benton. Yes check.svg Done - SB prefers a direct approach.

  • British Museum didn’t respond to JB’s query - ACTION: JB to contact again on 7 February X mark.svg Not done

ACTION: AG to check the possibility of a BL tour. Symbol wait.svg Doing... - an idea of a lunch time tour may be possible, but not essential.

  • SB looking into a possibility of a London walking tour.

More general issues

  • JB mentioned there should be someone from the Board on this group. No response.
  • 4 logos should be present on our materials - BL, Europeana, WMSE, THATcamp, WMUK. Discussed the arrangements.

ACTION: DC to organise. Yes check.svg Done

  • Next meeting before we choose the papers w/b 18 Feb - Liam to join. 8:30pm.
  • We need a moderator, at least for the main stream. Could be AG (happy if not busy with other issues). Get call for volunteers later.

ACTION: DC to ask for volunteers on uk mailing list closer to the event date. Symbol wait.svg Doing... - going out mid March.

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