Intern for Wikimedia UK Winter 2013

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About Wikimedia UK[edit | edit source]

Wikimedia UK is the UK charity that promotes and supports Wikipedia, its sister projects, and other open educational resources in the UK. "Open" refers to information which is available for copying, reuse and modification, including for commercial uses, without cost or restriction other than attribution. Following the principles of Wikipedia, we are a volunteer-led organisation, and volunteers have a central role in all our activities.

We were established in 2008 and are one of over thirty similar associations in countries around the world, recognised by the Wikimedia Foundation but operationally and legally independent. We work with individuals, museums, universities, businesses and media companies to make freely licensed content available and to help other people re-use open content. We seek to have a close relationship with other open content organizations in the UK, and with the global community of Wikimedia readers and editors.

Our annual income is just under £1,000,000 and we have over 220 members. There are approximately 15,000,000 people in the UK who regularly use Wikimedia projects and 10,000 people who regularly contribute to them. With ambitious plans for growth and an active Board of Trustees, we are now entering an exciting new phase.

We are now looking for an intern for the Winter 2013 period. The role will be to support the project delivery team for Wikimania 2014, and particularly the Fundraising Manager in deliver partnership agreements and good internal organisation and communication. We would particularly welcome applicants with an understanding of, and experience of our mission.

Applications are welcome. The closing date is 5pm BST on 2nd October 2013. Applications cannot be accepted after that date.

About Wikimania 2014[edit | edit source]

Wikimania is an annual international conference for users of the Wikimedia Foundation's wiki projects (such as Wikipedia and its sister projects). Topics of presentations and discussions include Wikimedia Foundation projects, other wikis, open-source software, free knowledge and free content, and social and technical aspects related to these topics. Wikimania 2014 will be the tenth Wikimania conference and will be held from 8–10 August 2014 at the Barbican Centre.

Job Description[edit | edit source]

Job Title: Winter 2013 Intern
Hours: Full time (35 hours per week)
Location: The office of Wikimedia UK near Old Street in London.
Timescale: For three months; start of November 2013 until end of January 2014. This will be for a fixed term.
Remuneration: London Living Wage for 35 hours per week (£8.55 p/h). The role may include evenings and some weekend work, with time off in lieu.

Objective[edit | edit source]

The objective is to support the organisation and delivery of Wikimania 2014.

To do this, the Winter 2013 Intern will need to:

  • Help facilitate day-to-day communication between the event team, Wikimedia Foundation, WMUK staff and volunteer community.
  • Work to develop our active volunteer base by liaising with outreach ambassadors and supporting their effective work.
  • Service meetings, including taking minutes and reminding attendees of outstanding actions.
  • Pursue appointments for sponsor meetings, including making venue bookings, via telephone and email.
  • Research individuals and organisations to approach around partnership opportunities, including prospect research.
  • Accurate data entry to record relationships with contacts and record any monies received.
  • Produce written reports to keep the event team and Wikimedia UK board informed of progress.

Person specification[edit | edit source]

Your skills:

  • You will be an enthusiastic and highly competent individual able to support a team by acting as a public facing point of contact.
  • You will have excellent communication skills, including a high degree of literacy and a professional phone manner.
  • You will be able to work unsupervised and show initiative in helping progress a diverse range of outcomes between different groups.
  • You can show tact and confidence in arranging meetings and providing insights into seeking sponsorship and other support from potential partner organisation.
  • You will be a believer in open access to information and the mission of the Wikimedia movement.
  • You may have contributed already to Wikipedia and its sister sites as an editor.
  • You will believe in equal access for all to information and knowledge.


  • We are looking for someone with education up to A level or equivalent, possibly currently undertaking a degree or a recent graduate.

Application process[edit | edit source]

How to apply: Please send a CV of up to two pages and a covering letter of up to two pages by email to: with the word 'Intern' in the subject line.

Deadline: 2 October 2013 at 5.00 pm BST.

Please ensure you give details of why you feel you would be the best candidate for this post with reference to the key tasks and your relevant experience, using examples. Please also explain your understanding of and commitment to the Wikimedia ethos with personal examples to demonstrate this. We will need two referees whom we can approach.

Background information[edit | edit source]

  • Equal Opportunities: Wikimedia UK has a commitment to achieving equality of opportunity in both services to our members and clients, and in the employment of people, and expects all employees and volunteers to understand and promote its policies in their own work. Our office is fully accessible, and all reasonable adjustments will be made to ensure equality of opportunity for applicants, employees and volunteers.
  • Fire, Health and Safety: Wikimedia UK is committed to a healthy and safe working environment and expects all its employees to consider and integrate health and safety in all work activities.
  • Data Protection: Wikimedia UK holds sensitive data on its members, volunteers, donors and those using its services. All employees are required to maintain an awareness of data protection responsibilities and to execute all relevant duties with tact, discretion and due respect to confidentiality of clients, members and staff.