Job Descriptions

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Comment This page is kept for historical purposes and may not reflect current agreed requirements

This page is for drafting the job descriptions for the new staff members. It is subject to change, in particular when the strategy is agreed at the June board meeting.

Job Title: General Manager Office Manager Communication Staff Events Organiser Developer Total
2011 Budget £40,000 £30,000 £20,000 £32,000 £30,000 £152,000
Annual Salary £40,000 £20,000 £30,000 £30,000 £25,000 £145,000
Proportion of Year / Full Time 50% 100% 100% 75% 75%
Hours / Week 40 40 27 40 40
Hiring & Office costs £20,000 £10,000 - £10,000 £10,000 £50,000
Areas of Responsibility Strategy
Running Office
Liaison with auditors
Internal Communications
Company Secretarial
Charity Compliance
Meeting minute-taking
Press Annual Conference
Campus Ambassadors
Web and email hosting
Fundraising Site
MediaWiki development
Experience required

Standard text

Job location

This position is based in Central London, United Kingdom. We regret that we are unable to accept applicants that are not based in the UK, or willing to relocate to London.

About Us

Wikimedia UK is a not-for-profit association set up to promote and support Wikipedia, its sister projects, and other open educational resources in the UK . "Open" content refers to information which is available for copying, reuse and modification, including for commercial uses, without cost or restriction other than attribution. We were established in 2008 and are one of around thirty similar associations in countries around the world. We work with museums, universities, businesses and media companies to make more freely licensed content available via Wikipedia and similar projects, and to help other people re-use content from Wikipedia. We seek to have a close relationship with other open content organizations in the UK, and with the community of Wikimedia readers and editors.


If you wish to apply please send a CV and covering letter to (Person) by (Date).

Office Manager

Job Description

The main role of the office administrator is to provide administrative support to Wikimedia UK for events, meetings and other administrative duties involved in the day-to-day running of the organization.

The kind of tasks that will be performed include (but are not limited to):

  • See list above

Work will predominantly be between 9am and 5pm. Attendance of evening meetings may be required. Attendance at events around the UK may also be required (for which travel will be reimbursed).

The successful candidate will initially report to a member of the Board of Trustees, and later to the Chapter Manager, on a day-to-day basis. Most interactions will be with the Board, other Wikimedia UK staff and with external organizations.


The following skills are required:

  • Excellent written communication
  • Excellent telephone manner
  • Good organisation
  • Ability to work with minimal supervision
  • Internet connection and ability to work from home
  • Excellent IT literacy
  • Flexibility over hours
  • Must be comfortable working in a consensus-orientated environment
  • Bookkeeping

The following elements are preferred:

  • Knowledge of the Wikimedia projects and community
  • Ability to attend Skype board meetings in the evening

The ideal candidate will have a number of years of administrative and bookkeeping experience, ideally in a non-profit context.

Duration and salary

The initial term of the position will be for twelve months, starting as soon as possible after the application deadline. The probationary period is three months.

The successful candidate will be paid £10 per hour for eight to twelve hours a week. Additional hours may be available by mutual agreement and will be paid at a rate of £10 per hour. Authorised expenses incurred in the performance of duties will be reimbursed including postage, stationary, internet costs, telephone, travel costs and subsistence.

Events Organiser

Job description

The Events Organiser will be leading the organisational and logistical side of events around the UK with local, national or international scope.

Recent events indicative of those that the Events Organiser will organise include:

  • GLAM-WIKI - this was a 2-day conference at the British Museum with around 150 people present, predominantly from the UK but also from international partners
  • Fundraising Summit - a three-day, dozen-people meeting in Bristol, with attendees from across the globe
  • WikiConference UK 2011 - a one-day, ~60-people event with attendees from across the UK.
  • Britain Loves Wikipedia - a month-long competition with 20 partners around the UK, half a dozen events distributed across the UK, and participation online.
  • Student outreach events - local events in individual cities with 30-40 participants