Meetings/2008-12-01
Minutes of the Wikimedia UK v2.0 Board Meeting #wikimedia-uk-board, 20:30 01/12/2008
Constitution
Present with speaking rights: Kwan Ting Chan (KTC), Mickey Conn (MC), Tom Holden (TH), Mike Peel (MP), Andrew Turvey (AT)
Apologies for Absence
No apologies were received.
Minutes of the Last Meeting
The minutes of the meeting of 25th November 2008 were available to view at [1] and were approved with one change under 12 Membership Report: "MP agreed to amend the membership form to include a box for additional donations." was corrected to read "MP agreed to amend the membership form to include suggested donation amounts."
Matters Arising
Bank account opening
TH sent off the bank account application.
Wiki Educational Resources Ltd
AT received a reply from Wiki Educational Resources Ltd, stating that their register of members included only the directors of the company.
HMRC tax exempt status
AT had not received a reply from the HMRC. To update at next meeting.
ACTION: KTC to include on agenda for next meeting.
Wikimeet report
User:Ironholds agreed to write a report on the December Wikimeet for the organisation's newsletter.
Public phone contact
The public phone contact number (07988 013646) is up and running. MP will put £10 of credit on the phone and submit an expense claim for this.
Wikimediauk-l Moderator
MC e-mailed the current list moderators requesting moderator status and is awaiting a reply. To update at next meeting.
ACTION: KTC to include on agenda for next meeting.
Wikipedia Loves Art
PharosAlexandria was voiced and explained the purpose of the event (noted at http://www.flickr.com/groups/wikipedia_loves_art). AT to make contact with Victoria and Albert Museum, who are participating, to make plans, possibly including a focus on one day, a competition prize, and promotion to the open source/free culture community in the UK.
ACTION: AT to contact V&A Museum
Election Rules
AT had initiated discussion on wikimediauk-l mailing list based on draft elections rules at http://meta.wikimedia.org/wiki/Wikimedia_UK_v2.0/Election_Rules. To continue discussion and update at next meeting.
ACTION: AT to continue discussion.
Resolutions for approval
There were no resolutions for approval.
Treasurer's Report
TH noted that there were no items to report.
Secretary's Report
AT submitted a brief report [2]. At future meetings, AT will note relevant items of post received.
Membership Report
Three membership applications have been received. Board members should pay their membership fees as soon as the bank account has been opened. MP to bring a list of membership applications to board meetings for approval. Any with queries will be individually discussed. MP to work on outline of process on meta, dividing this from membership rules. MP and TH to investigate setting up a PayPal account. The board agreed fees of £13 (full) / £6.50 (reduced) for memberships paid for through PayPal, to take account of the associated fees. TH also to investigate Google Checkout. MP to ask owner of wikimedia.co.uk domain to set up paypal@wikimedia.org.uk, to forward to board@wikimedia.org.uk.
ACTION: MP to outline process. MP and TH to investigate PayPal. TH to investigate Google Checkout. MP to request e-mail forwarding.
Timetable Review
It was decided to leave the timetable unchanged.
AGM Location
AT initiated a discussion on possible AGM locations on the wikimediauk-l mailing list. The board will monitor the ongoing discussion and also use information from membership applications received to determine the most suitable location for the AGM.
Wikimania bid
TH and User:Seddon have been exchanging e-mails. More work on bid is expected from the middle of December onwards.
AOCB
wikimedia.org.uk website
The board cannot yet take ownership of the website, as the organisation has not been granted the Wikimedia trademark. The current website is confusing; MC to ask JamesF or Allison from WERL to replace it with a single page summary of the current situation. MP will be able to manage the organisation's website from a later date, if required.
ACTION: MC to ask owners to update content of website.
Contact with Wikimedia projects in languages other than English
MC has contacted Wikimedia projects in languages other than English which are native to the UK. A list is at http://meta.wikimedia.org/wiki/Wikimedia_UK_v2.0/Languages. Contributors to these projects may join in the discussion on wikimediauk-l as to what structures, if any, should be put in place to ensure their representation.
Closure
The next meeting will be held on Monday 8th December at 20:30 (GMT/UTC).