Meetings/2009-01-19

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These minutes were approved at the Board meeting on 2 February 2009.

Minutes of the Wikimedia UK v2.0 Board Meeting #wikimedia-uk-board, 20:30 13/01/2009

Constitution

Present with speaking rights: Kwan Ting Chan (KTC), Mickey Conn (MC), Tom Holden (TH), Mike Peel (MP), Andrew Turvey (AT)

Apologies for Absence

No apologies were received. AT apologised that he had to leave early at 10pm.

Minutes of the Last Meeting

The minutes of the meeting of 13th January 2009 were available to view at [1] and were approved unanimously.

Matters Arising

Chapters Agreement with WMF

The resolution [2] to approve the Chapters Agreement was approved by 4 votes to 0, with KTC abstaining.

Wikimedia UK v1

AT sent an e-mail to Alison from Wikimedia UK v1, thanking her for their support.

AGM Location

AT has contact at the University of Birmingham and believes we can get a free room there for the AGM. AT to continue investigation and report back at next meeting.

ACTION: AT to report at next meeting.

Election Rules

It was agreed that the top three candidates in the election would be elected, regardless of their support percentages; should fewer than three candidates secure 50% support, new elections must be held within two months. With this change, the rules, as stated at [3], were unanimously adopted.

Website hosted by the WMF

No progress yet from Wikimedia Foundation. MP to e-mail some relevant developers. MP has e-mailed James F re: transfer of domain names. MP and TH to discuss potential of hosting website elsewhere. To update at next meeting.

ACTION: MP and TH to discuss website hosting. MP to e-mail developers and update at next meeting.

Wikipedia Loves Art sponsorship

Thanks to TH's e-mails, moo.com will be sponsoring Wikipedia Loves Art at the Victoria and Albert Museum.

Moderation of #wikimedia-uk

MP has e-mailed James F but has not yet received a reply. To update at next meeting.

ACTION: MP to report at next meeting.

AGM Documents

AT presented draft documents for the AGM [4]. All to contribute to documents, for finalisation at next meeting. AT to send out an invite for applications to act as a teller for the election, bearing in mind that the teller cannot be a candidate.

ACTION: All to contribute to AGM documents. AT to send out invite.

Newsletter

Aim to release newsletter on Friday 23rd January. MC to e-mail reminder on Thursday to any board member who has still not written their section.

ACTION: All to write material. MC to e-mail reminder, if necessary.

Treasurer's Report

There was nothing to report.

Secretary's Report

There was nothing to report.

Membership Report

There was nothing to report.

Membership Rules

There was nothing to report, and it was agreed that this need not be a regular agenda item.

Timetable Review

It was agreed to discuss this item at the next meeting.

ACTION: KTC to include on agenda for next meeting.

Wikimania bid

TH had received replies from some possible venues and locations of accommodation. Although Wikimania 2009 is set for the end of August, opinion on wikimania-l was in favour of an earlier date for Wikimania 2010. The bidding period is due to open on 20th January, and an announcement of the jury is also expected shortly.

AOCB

Foundation website

MC circulated a proposal of text giving details of the chapter for the foundation website. It was agreed, with the addition of a note that the contact number will usually be answered by MP. MC to confirm with Wikimedia Foundation contact.

ACTION: MC to confirm text.

Closure

The next meeting will be held on Monday 2nd February at 20:30 (GMT/UTC).