Meetings/2009-04-26/Agenda

Wikimedia UK Board Meeting Agenda
Sunday 26 April 2009 at 4:30pm BST
in person meeting following the AGM in Manchester

This meeting is open to the public: anyone can attend and listen to the meeting, but we ask that they do not interrupt the meeting.

The meeting will be chaired by the person who receives the highest number of votes in the election until a permanent Chair is elected.

The following is a suggested Agenda only; the Agenda followed will be decided by the meeting itself.

1. (4:30) Apologies for absence
2. (4:31) Approval of Agenda including whether to include optional items marked (*) in italics
3. (4:33) Noting the election of the new Board
4. (4:33) Vote of thanks to outgoing board members
5. (4:34) Approving the minutes of the Board meeting dated 20th April
6. (4:35) Administration:
   1. (4:35) Discussion and resolution on which Board positions to have and their roles (10 min)
   2. (4:45) Election of new board positions (5 min)
   3. (4:50) Reports, handover and items in progress from outgoing Board:
      1. Chair
      2. Secretary
      3. Treasurer
      4. Membership Secretary
      5. Communications officer
   4. (5:05) General review with outgoing board of what went well during their tenure and what to improve on
   5. (5:15) Location of Registered Office
   6. (5:16) Discussion and resolution regarding General authority per section 82, Charities Act 1993
   7. (5:20) Discussion and resolution regarding Bank account signatories
   8. (5:21) Discussion and resolution regarding administration of:
      1. uk.wikimedia.org
      2. IRC channels
      3. Wikimediauk-l
      4. @wikimedia.org email addresses (board, secretary, treasurer, membership, tellers)
   9. (5:22) Discussion and resolution regarding frequency and format of future board meetings
   10. (*) (5:23) Discussion regarding Reserve Policy (see Proposal)
   11. (*) (5:24) Discussion regarding Trademarks and chapters agreement
   12. (*) Discussion regarding legal representation
   13. Any other administrative business
7. Fundraising and Public Relations:
   1. (5:35) Discussion of press release regarding AGM
   2. (*) (5:45) Discussion of general media policy
   3. (*) (5:50) Discussion of fundraising strategies before the WMF fundraising drive (5 min)
   4. (*) (5:55) Preliminary discussion of WMF fundraising drive
   5. (*) (6:00) Any other fundraising or PR related business
8. Programmes:
   1. Wikimania:
      1. (6:00) Vote of thanks to all involved in the bid
      2. (6:01) General discussion of how to move forward
   2. (*) (6:05) Discussion regarding requested WMF grants, inc. progress report (5 min)
   3. (*) (6:10) Preliminary discussion regarding 2010 AGM/UK Wikimedia conference
   4. (6:15) General discussion regarding programmes
9. (6:25) Any other business
10. (6:29) Resolution of Date/time/venue of next meeting