Agenda 1Mar11

Agenda for Board meeting on 1 March 2011, 7:30-10:30pm

• A: Minutes and Reports

A1: AT - Apologies for absence (7:30)

A2: MP - Approval of Minutes 5Feb11 (7:35)

A3: MP - Review email decisions (7:39)

• Modification of 2011 Budget to correct calculation error (7 Feb)
• Resignation of Seddon from the Board, plus vote of thanks to Seddon from the Board (23 Feb)
• Approval of new members, as per in camera minutes (25 Feb)
• Approval of Initiatives/WP:CONTRIB Student Outreach with budget of £1,400 from opportunities fund; TD responsible for approving budget expenditure. (27 Feb)
• Appoint Chris Keating as internal communications consultant (25 Feb)
• Approval of procedure for granting access to WMUK internal: "anyone with the support of any two board members should be given an account. Board members should support if they are feel that a) the person can be trusted with the low-level confidential things that are on that wiki and that b) they are engaged in activities that will be significantly benefited by them having access." (28 Feb)
• Approval of Fundraising Report (1 Mar)

A4: Actions and reports (7:40)

A41. (7:40) AT - Chair (Andrew Turvey) (including Office Manager) (7:40)

A42. (7:55) MP - Secretary (Mike Peel) (7:55)

A43. (8:10) TD - Treasurer (Thomas Dalton) (including Membership approvals) (8:05)

A431 Review of upcoming fundraising-related deadlines

A432 Modification of 2011 Budget to include misc. admin costs (inc. telephone calls, postage, domain names), at 0.5k (MP/TD), and retroactive approval of wikimedia.*.uk domain name renewals

A433 Reallocation of JS's budget items

A434 Travel expense policy (MP)

A44. SV - Steve (8:15)

• (8:30) Approval of, and budget for, Bristol Wiki Academy 1

A45. JS - Redistribution of Seddon's outstanding actions

BREAK 8:40-8:50

• B: Decisions needed

B1 (8:50) SV - Annual Conference 2011 and AGM

B12 (8:50) AT - Notices

B13 (8:55) AT - Motions

B131 AT - 2 year terms

B132 AT - Expert board seats

B13 (9:10) SV - Sourcing speakers

B2 (9:30) AT - Hiring

B21 AT - Recruitment approach & timetable

B22 AT - Job Descriptions

B224 "Office Manager"

B222 "Events Manager"

B223 "Developer"

B221 "Chapter Manager"

B221 "Press person"

• C: AOB (10:20)
  • Project proposals: Initiatives/Proposals/Wikipedia Portal, Initiatives/Proposals/Geo-information meeting (MP)