Meetings/2009-05-19
Wikimedia UK Board meeting Tuesday 19th May 2009, 8:30pm BST at #wikimedia-uk-board
Present: Michael Peel (MP) (Chair); Andrew Turvey (AT) (Minutes); Paul Williams (PW); Steve Virgin (SV); Joseph Seddon (JS); Tom Holden (TH) Apologies: Zeyi He (ZH)
Minutes of the previous meeting
The minutes of the meeting of the 12th May were approved with minor changes.
The following actions were carried forward:
JS to send the tokens of our appreciation to the retiring Directors, tellers and external speakers.
ACTION: JS
TH to contact the bank to notify them of the new directors, to change the signatories to any two of MP, AT and TH and to set up AT and MP on the online banking.
ACTION: TH 
Doing...
PW will talk to SV and ZH to get them set up with an account on IRC and give them operator rights.
ACTION: PW 
Carried forward SV, ZH
MP has transferred ownership of wikimedia.co.uk to us; MP still to organise transfer of wikimedia.org.uk with current owner.
ACTION: MP
AT is to respond to the pressure group whose letter had been received.
ACTION: AT
AT will send the opt out email re Phorm once wikimedia.org.uk has been transferred.
ACTION: AT
JS and MP agreed to send at least one suggestion regarding initiatives to ZH before the next meeting.
ACTION: JS and MP 
Done
MP agreed to email a summary on cultural partnerships around the Board members for discussion at the next meeting.
ACTION: MP
AT agreed to email a summary on the proposed process to agree the chapter-selected seats in 2010.
ACTION: AT Done
ZH to send a note round the Board with details of the discussions she has had with people at her university to discuss running campaigns to encourage people to edit Wikipedia.
ACTION: ZH
PW will continue to research what is needed to produce business cards for Wikimedia UK officials.
ACTION: PW Doing...
Matters arising
MP will move the private wiki to http://board.wikimedia.org.uk.
ACTION: MP Done
Treasurer's Report
Member Number 28's application was approved and he becomes a member with immediate effect as his payment has already cleared.
It was agreed to put the Registers of Members, Directors etc. on the private wiki.
ACTION: AT Done
Secretary's Report
AT reported two items of correspondence:
- A letter from our MP, with a response from the minister responsible regarding the HMRC delays.
- A referral from the en-wiki OTRS queue from an Imperial College spin off company asking for our help on the use of wikis in education. AT agreed to circulate to the Board, discuss on the mailing list and follow up.
ACTION: AT
HMRC Response
Agreed to use the expanded draft from AT as the basis for our response.
Other ideas to be incorporated into the text include:
- The nature study comparing wikipedia to Britannica [1]
- examples of activities that other chapters, e.g. WMDE, and the WMF have done
- any other “real world” case studies concerning Wikip/media, including the UNU-MERIT survey [2] [3]
- surveys of how Wikip/media is used by students, academics and professionals
- discussions with Zeyi on her research work
SV will look into starting a survey on social media sites
ACTION: SV
MP agreed to find some references we can quote regarding the use of wikipedia as class assignments.
ACTION: MP
Agreed to continue to edit on the wiki and to approve at the next meeting.
ACTION: ALL
Newsletter
JS agreed to complete the section in the May Newsletter on the 2010 Wikimedia UK conference tonight. MP agreed to expand the “press coverage” and “other chapters” sections and distribute tomorrow.
ACTION: JS Done; MP Done except for email subscribers 
Not done
Membership Drive
PW agreed to start pushing this and organise the Membership/Drive page. MP, AT, SV, JS agreed to send suggestions to PW about this by a fortnight's time.
ACTION: MP, AT, SV, JS
So that we can use it for members-only merchandising, AT agreed to send the email to the Foundation previously discussed asking for permission to use their trademarks.
ACTION: AT
Any other business
JS reported that Manchester Tourist Board have offered their support to hosting a future Wikimania conference. The Board has also had a separate discussion on email about volunteering to host the 2010 chapters meeting. Discussion ensued on whether we should host a combined 2010 chapters meeting and UK Conference in Manchester. JS will discuss with MTB whether they could support this event and express a statement of interest in regards to the chapters meeting on the chapters list. JS will continue to follow up over the next two weeks. MP and JS will liaise on discussing it with previous chapters meeting hosts Wikimedia Deutschland, Nederland and France.
ACTION: JS
We discussed ways to encourage donations. It was agreed directors should accept cash donations at wikimeets etc, give paper receipts and pay the cash into a bank branch. TH will follow up opening a non-charity PayPal account. TH will provide bank account details on request.
ACTION: TH Done
Meeting closed at 10:30.