Agenda 5Feb11

This meeting will be in person in London, and consists of three segments:

• 10.00-16.00, Board Meeting
• 17.00-19.00, board interest meeting
• 19.00 onwards, meal and informal discussion

The location for the meeting is The Space Centre, at 94 Judd Street, London, WC1H 9PS.

Board Meeting

Agenda for Board meeting on 5 February 2011, 10:00-16:00

• A: Minutes and Reports (10.00-12.30)

A1: (10:15) AT - Apologies for absence

A2: (10:16) MP - Approval of Minutes 4Jan11

A3: (10:20) MP - Review email decisions

• Decision to switch to a monthly payroll system (9 Jan)
• Approval of Open Access/2011/January (submitted 5 Jan, no objections after 72 hours)
• Approval of Newsletter/2010Catchup (9 Jan)
• Approval of Abbreviated Accounts
• Approval of 15 new members.

A4: (10:21) Actions and reports

A41. (10:21) AT - Chair (Andrew Turvey) (including Office Manager)

A42. (11:00) MP - Secretary (Mike Peel)

A43. (11:10) TD - Treasurer (Thomas Dalton) (including Membership approvals)

A44. (11:20) SV - Steve

A45. (11:30) JS - Seddon

A5. (11:40) AT/All - Use of email by the chapter

A6. (12:10) AT - In camera discussion

• B: Decisions and discussions needed (13.00-16.00)

B1 (13:00) 2011 Budget

B2 (13:30) 2011 Budget/Controls

B3 (13:40) Job Descriptions:

B31 (13:40) "Chapter Manager"

B32 (14:00) "Events Manager"

B33 (14:30) "Developer"

B34 (14:50) "Office Manager"

B4 (15:10) Recruitment approach & timetable

B5 (15:30) Next three years

• C: AOB (16.00)

Close: 16:30

Board interest meeting

The next Board elections will be taking place at the Annual Conference 2011 in April. The current Wikimedia UK board is eager to share its experiences from the last year with those interested in standing for the Board in the coming year. This 2 hour, informal meeting is aimed at discussing those experiences, and answering the questions and concerns of those thinking about standing.

Rough outline:

• Andrew Turvey - welcome, challenges for next year (<5 mins)
• Joseph Seddon - board changes (2 yr terms, expert board seats, EDC) (15mins)
• Mike Peel - what it's like for me being a board member (GLAM-WIKI, time commitment etc) (20mins)
• Gemma Griffiths - 10th anniversary press coverage plus general pr strategy (20mins)
• Sebastian Moleski - chapter strategic planning (15mins)
• Andrew Turvey - legal stuff - trustees' & directors' duties, qualifications etc. (10mins)