Decisions/Approval of past minutes 2013

Proposal

To approve the meeting minutes, changes to meeting minutes, and relocation/release of minutes as per the recommendations made in the 'Recommendation' column of the table below.

Discussion

This complex decision is still being prepared. Please do not vote yet, but please feel free to comment on the proposal here. Thanks. Mike Peel (talk) 19:07, 24 May 2013 (UTC)

The update of this page 18/10/2013 reflects the decisions of the Board on 14 September 2013. Items highlighted in amber will be taken to the Board for final decision on 7 December 2013.Mccapra (talk) 03:35, 18 October 2013 (UTC)

Details

The meetings have been recorded in reverse chronological order below. They have been recorded as

Change proposed, No change, Not ready yet

Ref	Meeting	Public minutes	In-camera minutes	Approved?	Topics covered in-camera	Recommendation
R122	Agenda 13Jul13	Minutes 13Jul13	Board	Y	Confidential matters	Approve Approved 14 September 2013
R121	Agenda 8Jun13b	Minutes 8Jun13b	Board	Y	Confidential matters	Approve Approved 14 September 2013
R120	Agenda 8Jun13a	Minutes 8Jun13a	Office	Y	Membership applications	Approve Approved 14 September 2013
R119	Agenda 11May13	Minutes 11May13	Office Board	Y	TBC	Approved by Board 7/12/2013
R118	Agenda 13Apr13	Minutes 13Apr13	Office	Y	Membership applications	Approve
R117	Agenda 26Mar13	Minutes 26Mar13		Y	TBC	Approved by Board 7/12/2013
R116	Agenda 9Feb13	Minutes 9Feb13	Office Board	Y	TBC	Approved by Board 7/12/2013
R115	Agenda 24Jan13 (Exec)	Minutes 24Jan13	Board	Y	Board; GLAM-WIKI 2013	No change
R114	Agenda 8Jan13	Minutes 8Jan13	Board	Y	QRpedia	No change
R113	Agenda 18Dec12 (Exec)	Minutes 18Dec12	Office	Y	Update on QRpedia progress; Wikimania update and potential legal structures	No change
R112	Agenda 17Nov12	Minutes 17Nov12	Office Board	Y	Office: In-camera actions; Membership approvals; FDC draft recommendation. Board: Keep in-camera; Move to the public wiki	Clarify and approve minutes. Release board 'Move to the public wiki' points. Keep remainder in-camera. (ACTION: CK to deal with 'FDC draft recommendation' section) Discuss Clarify "CK proposed that the aforementioned documents - Garfield's Report and the reply to it - are released on Tuesday (20 November 2012). [not my recollection, JB]" Discuss Clarify "Action JB to put forward a proposal on train the trainers potential income issue. [??was I? JB]" Approved by Board 7/12/2013
R111	Agenda 17Oct12 (Exec)	Minutes 17Oct2012 (holding page)	Office	Y	Intro; QRpedia / Monmouthpedia; Finance; Budget responsibilities; Key performance indicators; Reports and report timetable; Gibraltar; Fundraising system / Technology; GLAM coordination; Stone King	Approve minutes. Release all excluding section 'Gibraltar'.
R110	Agenda 9Oct12	Minutes 9Oct12	Board	Y	Report; Terms; Appointment of reviewer; Recommendation 6	Approve minutes. Discuss Keep in-camera sections on the board wiki. Approved by Board 7/12/2013
R109	Agenda 25Sep12	Minutes 25Sep12 (summary)	Office	Y	Conflicts of interest; Fundraiser	Approve minutes. Discuss Keep detailed minutes in-camera but release a summary of them publicly (see office talk page. Approved by Board 7/12/2013
R108	Agenda 19Sep12	Minutes 19Sep12	N/A	Y		Approve minutes Approved 14 September 2013
R107	Agenda 8Sep12	Minutes 8Sep12 Minutes 8Sep12/Strategy day	Office	Y		Approved by Board 7/12/2013
R106	Agenda 21Aug12	Minutes 21Aug12	Office	Y	QRpedia	Approve minutes. Release in-camera minutes. Approved by the Board 7/12/2013
R105	Agenda 26Jul12	Minutes 26Jul12	Office	Y	Chair	Doing... Approve minutes Release in-camera minutes. Approved by Board 7/12/2013
R104	N/A	Notes 14Jul12	None	Y	N/A	Approve minutes Approved 14 September 2013
R103	Agenda 30Jun12	Minutes 30Jun12	Office	Y		keep section "In-camera topics" on the office wiki, release sections "Other areas deferred" and "QRpedia" Approved by Board 7/12/2013
R102	Agenda 12May12b	Minutes 12May12b		Y		No change
R101	Agenda 12May12	Minutes 12May12	Office	Y	Membership Approvals	Approve minutes. Keep Membership Approvals in-camera on the office wiki; Approed by Board 7/12/2013
R100	Agenda 8May12	Minutes 8May12	Office	Y	Membership Approvals; QRpedia	Keep Membership Approvals in-camera on the office wiki; release QRpedia. Approve minor corrections as per [1]. Approved by Board 7/12/2013
R99	Agenda 21Apr12	Minutes 21Apr12	Office Board	Y		Correct agenda and minutes to indicate that Fæ was chairing rather than Roger (as highlighted by the governance review. 16/10/2013 done
R98	Agenda 15Apr12	Minutes 15Apr12		Y		No change
R97	Agenda 27Mar12	Minutes 27Mar12	Office	Y	New members; QRpedia; Chapter-selected board seats	Keep New members; Chapter-selected board seats in-camera Release QRpedia section 16/10/2013 entirety retained in camera on Board wiki
R96	Agenda 3Mar12	Minutes 3Mar12		Y		No change
R95	Agenda 11Feb12	Minutes 11Feb12	Office Board	Y		Doing...not clear what needs doing. Left unchanged as apparently complete. Approved by Board 7/12/2013
R94	Agenda 26Jan12	Minutes 26Jan12	Office	Y		Doing... Minutes copied from Board wiki to office wiki 14/10/2013 Approved by Board 7/12/2013
R93	Agenda 24Jan12	Minutes 24Jan12		Y		No change
R92	Agenda 3Jan12	Minutes 3Jan12	Office	Y		Doing... Not clear what remained to be done. Membership approvals moved to office wiki, remainder of in camera minutes left on Board wiki 14/10/2013
R91	Agenda 14Dec11	Minutes 14Dec11		Y		Correct 'TD' to 'Terence Eden' (as highlighted by the governance review)done 7 October 2013 Mccapra (talk) 19:02, 8 October 2013 (UTC)
R90	Agenda 19Nov11	Minutes 19Nov11	Board	Y	Membership; Staff	Move membership to office wiki, keep 'Staff' on board wiki 16/10/2013 membership moved to office wiki. Approved by Board 7/12/2013
R89	Exec	Exec Minutes 11Nov11		Y		No change
R88	Agenda 1Nov11 (Exec)	Minutes 1Nov11		Y		No change
R87	Agenda 16Oct11	Minutes 16Oct11	Board	Y	Membership	Move to office wiki (moved 14/10/2013)
R86	Agenda 11Oct11	Minutes 11Oct11	Board	Y	In-camera reports	Move to office wiki (moved 14/10/2013)
R85	Agenda 18Sep11 (Exec)	Minutes 18Sep11		Y		No change
R84	Agenda 27Aug11	Minutes 27Aug11	Office Board	Y	Office: Johnbod presentation on the charity application; Fæ spreadsheet on GLAM draft budget Board: TBC	Public minutes: approve minor changes as per [2] Office minutes: Keep on office wiki Board minutes: Approved by the Board 7 December 2013
R83	Agenda 9Aug11	Minutes 9Aug11	Board	Y	Copy of public minutes, with extra details	Approved by Board 7 December 2013
R82	Agenda 25Jul11	Minutes 25Jul11	Board	Y	Charity application	Move in-camera minutes to office wiki (moved 14/10/2013)
R81	Agenda 9Jul11 (Exec)	Minutes 9Jul11		Y		No change
R80	Agenda 11Jun11	Minutes 11Jun11	Board	Y	Charity status	Move in-camera minutes to office wiki(moved 14/10/2013)
R79	Agenda 20May11 (Exec)	Minutes 20May11		Y		No change
R78	Agenda 26Apr11	Minutes 26Apr11	Board	Y	Membership	Approve minor changes as per [3] Move in-camera minutes to office wiki (moved 14/10/2013)
R77	Agenda 16Apr11b	Minutes 16Apr11b		Y		No change
R76	Agenda 16Apr11a	Minutes 16Apr11a	Board	Y	Membership	Move in-camera minutes to office wiki (moved 14/10/2013)
R75	Agenda 8Apr11	Minutes 8Apr11		Y		No change
R74	Agenda 1Mar11	Minutes 1Mar11	Board	Y	Membership	Move in-camera minutes to office wiki (moved 14/10/2013)
R73	Agenda 5Feb11	Minutes 5Feb11	Board	Y	New members; Foundation relations	Approve changes to public minutes as per [4]. Discuss what to do with the in-camera minutes. 16/10/2013 - membership approvals copied to office wiki. The rest kept in camera. Approved by Board 7/12/2013
R72	Agenda 4Jan11	Minutes 4Jan11		Y		No change
R72	Agenda 7Dec10	Minutes 7Dec10		Y		No change
R70	Agenda 2Nov10	Minutes 2Nov10		Y		No change
R69	Agenda 22Oct10		Board	Y	Fundraiser	Move in-camera minutes to office wiki (moved 14/10/2013)
R68	Agenda 5Oct10	Minutes 5Oct10		Y		No change
R67	Agenda 11Sep10	Minutes 11Sep10	Board	Y	Actions	Move in-camera minutes to office wiki (moved 14/10/2013)
R66	Agenda 10Aug10	Minutes 10Aug10	Board	Y	GLAM-WIKI	Move in-camera minutes to office wiki (moved 14/10/2013)
R65	Agenda 20Jul10	Minutes 20Jul10	Board	Y	GLAM-WIKI organizer hire; Fundraiser	Move in-camera minutes to office wiki (By decision of the Board 14/9/2013, leave on Board wiki).
R64	Agenda 29Jun10	Minutes 29Jun10		Y		No change
R63	Agenda 8Jun10	Minutes 8Jun10		Y		No change
R62	Meetings/2010-05-04/Agenda	Meetings/2010-05-04		Y		No change
R61	Meetings/2010-04-24a/Agenda	Meetings/2010-04-24a		Y		No change
R60	Meetings/2010-04-24/Agenda	Meetings/2010-04-24		Y		Doing... Need to find if minutes exist for meeting. By decision of the Board 14/9/2013 no further action and meeting to be recorded as unminuted
R59	Meetings/2010-04-13/Agenda	Meetings/2010-04-13		Y		Doing... Need to find if minutes exist for meeting. By decision of the Board 14/9/2013 no further action and meeting to be recorded as unminuted
R58	Meetings/2010-03-30/Agenda	Meetings/2010-03-30		Y		Doing... Need to find if meeting records exist (missing Meetings/2010-03-30/IRC?) By decision of the Board 14/9/2013 no further action and meeting to be recorded as unminuted
R57	Meetings/2010-03-16/Agenda	Meetings/2010-03-16		Y		Doing... Need writing from Meetings/2010-03-16/IRC By decision of the Board 14/9/2013 no further action and meeting to be recorded as unminuted
R56	Meetings/2010-03-02/Agenda	Meetings/2010-03-02		Y		Doing... Minutes incomplete, need to find if records of remainder of meeting exist. By decision of the Board 14/9/2013 no further action and meeting to be recorded as unminuted
R55	Meetings/2010-02-16/Agenda	Meetings/2010-02-16		Y		No change
R54	Meetings/2010-02-09/Agenda	Meetings/2010-02-09		Y		No change
R53	Meetings/2010-01-19/Agenda	Meetings/2010-01-19		Y		No change
R52	Meetings/2009-12-29/Agenda	Meetings/2009-12-29	Board	Y	Membership	Move in-camera minutes to office wiki (moved 14/10/2013)
R51	Meetings/2009-12-15/Agenda	Meetings/2009-12-15		Y		No change
R50	Meetings/2009-12-01/Agenda	Meetings/2009-12-01		Y		No change
R49	Meetings/2009-11-17/Agenda	Meetings/2009-11-17		Y		No change
R48	Meetings/2009-11-03/Agenda	Meetings/2009-11-03		Y		Doing... Need to find if minutes exist for meeting. By decision of the Board 14/9/2013 no further action and meeting to be recorded as unminuted
R47	Meetings/2009-10-30/Agenda	Meetings/2009-10-30	Office	Y	Fundraising Agreement; Fundraising logistics	Doing... In-camera minutes need formatting, then approve and release. By decision of the Board 14/9/2013 no further action and meeting to be recorded as unminuted
R46	Meetings/2009-10-20/Agenda	Meetings/2009-10-20		Y		No change
R45	Meetings/2009-10-11/Agenda	Meetings/2009-10-11		Y		No change
R44	Meetings/2009-09-29/Agenda	Meetings/2009-09-29	Board (logs)	Y	Fundraiser	Move in-camera minutes to office wiki (by Board decision 14/9/2014 this material is to remain on the Board wiki)
R43	Meetings/2009-09-15/Agenda	Meetings/2009-09-15		Y		No change
R42	Meetings/2009-09-01/Agenda	Meetings/2009-09-01	Board (logs)	Y	Membership	Move in-camera minutes to office wiki (moved 14/10/2013)
R41	Meetings/2009-08-18/Agenda	Meetings/2009-08-18	Board (logs)	Y	Membership	Move in-camera minutes to office wiki (moved 14/10/2013)
R40	Meetings/2009-08-05/Agenda	Meetings/2009-08-05		Y		No change
R39	Meetings/2009-07-28/Agenda	Meetings/2009-07-28		Y		No change
R38	Meetings/2009-07-21/Agenda	Meetings/2009-07-21		Y		No change
R37	Meetings/2009-07-07/Agenda	Meetings/2009-07-07		Y		No change
R36	Meetings/2009-06-23/Agenda	Meetings/2009-06-23		Y		No change
R35	Meetings/2009-06-09/Agenda	Meetings/2009-06-09		Y		No change
R34	Meetings/2009-06-02/Agenda	Meetings/2009-06-02		Y		No change
R33	Meetings/2009-05-26/Agenda	Meetings/2009-05-26		Y		No change
R32	Meetings/2009-05-19/Agenda	Meetings/2009-05-19		Y		No change
R31	Meetings/2009-05-12/Agenda	Meetings/2009-05-12	Board (Minutes) Board (logs)	Y	Chapters agreement	Move in-camera minutes to office wiki (moved 14/10/2013)
R30	Meetings/2009-05-05/Agenda	Meetings/2009-05-05	Board (logs)	Y	Chapters agreement	Move in-camera minutes to office wiki (moved 14/10/2013)
R29	Meetings/2009-04-26/Agenda	Meetings/2009-04-26		Y		No change
R28	Meetings/2009-04-26a/Agenda	Meetings/2009-04-26a		Y		No change
R27	Meetings/2009-04-20/Agenda	Meetings/2009-04-20	Board (logs)	Y	WMF partnership; WMF board nominations	Move WMF partnership to office wiki; keep WMF board nominations on board wiki.
R26	Meetings/2009-04-18/Agenda	Meetings/2009-04-18	Board (logs)	Y	Membership approval; GLAM	Move in-camera minutes to office wiki (moved 14/10/2013)
R25	Meetings/2009-04-14/Agenda	Meetings/2009-04-14	Board (logs)	Y	chapters-l subscriptions	Move in-camera minutes to office wiki (moved 14/10/2013)
R24	Meetings/2009-04-07/Agenda	Meetings/2009-04-07	Board (logs)	Y	Membership approval; Phorm; chapter agreement; WMF board nominations	Discuss Retroactively approve, or mark as unapproved? Move all but WMF board nominations to the office wiki; keep WMF board nominations on board wiki. By decision of the Board 14/9/2013 no further action and meeting to be recorded as unminuted
R23	Meetings/2009-03-31/Agenda	Meetings/2009-03-31		Y		Doing... Place an action on RS+MP to write minutes according to the record at Meetings/2009-03-31/IRC.By decision of the Board 14/9/2013 no further action and meeting to be recorded as unminuted
R22	Meetings/2009-03-30/Agenda	Meetings/2009-03-30	Board (logs)	Y	WMF board nominations	Keep discussions on the Board wiki.
R21	Meetings/2009-03-16/Agenda	Meetings/2009-03-16	Board (logs)	Y	Membership	Approve correction to indicate that the minutes approved were those from the 10th Mar 2009 rather than the 2nd Mar 2009 [5]. done Move in-camera minutes to office wiki. (moved 14/10/2013)
R20	Meetings/2009-03-10/Agenda	Meetings/2009-03-10	Board (logs)	Y	WMF board nominations, Membership	Keep WMF board discussions on the Board wiki. Move membership discussions to the office wiki. (moved 14/10/2013)
R19	Meetings/2009-03-02/Agenda	Meetings/2009-03-02		Y		No change
R18	Meetings/2009-02-17/Agenda	Meetings/2009-02-17	Board (logs)	Y	Membership	Move in-camera minutes to office wiki (moved 14/10/2013)
R17	Meetings/2009-02-10/Agenda	Meetings/2009-02-10		Y		Approve correction to indicate that the minutes approved were those from the 2nd Feb 2009 rather than the 19th Jan 2009 [6] Agreed by Board 14 September 2013
R16	Meetings/2009-02-02/Agenda	Meetings/2009-02-02	Board (logs)	Y	AGM tellers	Move in-camera minutes to office wiki (moved 14/10/2013)
R15	Meetings/2009-01-19/Agenda	Meetings/2009-01-19		Y		No change
R14	Meetings/2009-01-13/Agenda	Meetings/2009-01-13		Y		No change
R13	Meetings/2008-12-30/Agenda	Meetings/2008-12-30		Y		No change
R12	Meetings/2008-12-16/Agenda	Meetings/2008-12-16		Y		No change
R11	Meetings/2008-12-08/Agenda	Meetings/2008-12-08		Y		No change
R10	Meetings/2008-12-01/Agenda	Meetings/2008-12-01	Board (logs)	Y	Membership	Move in-camera minutes to office wiki (moved 14/10/2013)
R9	Meetings/2008-11-25/Agenda	Meetings/2008-11-25	Board (logs)	Y	Wikimania bid	Move in-camera minutes to office wiki (moved 14/10/2013)
R8	Meetings/2008-11-18/Agenda	Meetings/2008-11-18		Y		No change
R7	Meetings/2008-11-10/Agenda	Meetings/2008-11-10		Y		No change
R6	Meetings/2008-11-04/Agenda	Meetings/2008-11-04		Y		No change
R5	Meetings/2008-10-27/Agenda	Meetings/2008-10-27		Y		No change
R4	Meetings/2008-10-21/Agenda	Meetings/2008-10-21		Y		No change
R3	Meetings/2008-10-13/Agenda	Meetings/2008-10-13		Y		Approve correction to indicate that the minutes approved were those from the 7th Oct 2008 rather than the 2nd Oct 2008 [7]change approved by Board 14 September 2013
R2	Meetings/2008-10-07/Agenda	Meetings/2008-10-07		Y		No change
R1	Meetings/2008-10-02/Agenda	Meetings/2008-10-02		Y		No change