Board meetings/Archive

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Meetings and Events
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2016 meetings

2016 Board meetings

Date Type Subject Location Agenda Reports Minutes
Sat 12 March 2016 Board The National Archive, Kew Agenda 2016-03-12 Reports 2016-03-12

Chief Executive Report 2016-03-12

Minutes 2016-03-12
Office in-camera minutes
Board in-camera minutes
Fri 29 April Ad hoc board sub-committee WMF affiliate–selected board seats Skype Minutes 2016-04-29
Sat 11 June 2016 Board Development House, London Agenda 2016-06-11 Reports 2016-06-11

Chief Executive Report 2016-06-11

Minutes 2016-06-11
Office in-camera minutes
Board in-camera minutes
Thu 7 July 2016 Board Membership application Skype Minutes 2016-07-07
Office in-camera minutes
Board in-camera minutes
Sat 9 July 2016 AGM Impact Hub, Birmingham AGM minutes
Sat 10 Sep 2016 Board Review appointments to board committees
Bodleian Library, Oxford Agenda 2016-09-10 Reports 2016-09-10

Chief Executive Report 2016-09-10

Minutes 2016-09-10
Office in-camera minutes
Board in-camera minutes
Sat 10 Dec 2016 Board Senate House Library, London Agenda 2016-12-10 Reports 2016-12-10

Chief Executive Report 2016-12-10

Minutes 2016-12-10
Office in-camera minutes
Board in-camera minutes

2016 Govcom meetings

The default date for meetings is 30 days before the quarterly board meetings.

Date Subject Agenda Reports Minutes
Thur 11 February Govcom Agenda 2016-02-11 Govcom Reports 2016-02-11 Govcom minutes 2016-02-11
Thur 12 May No meeting
Thur 11 August Govcom Agenda 2016-08-11 Govcom minutes 2016-08-11
Mon 7 November Govcom Agenda 2016-11-07 Govcom minutes 2016-11-07

2016 ARC meetings

The default date for meetings is around 30 days before the quarterly board meetings.

Date Agenda Minutes
Wed 2 March ARC Agenda 2016-03-02 ARC minutes 2016-03-02
Thu 26 May ARC Agenda 2016-05-26 ARC minutes 2016-05-26
Thu 1 September ARC Agenda 2016-09-01 ARC minutes 2016-09-01
Thu 1 December ARC Agenda 2016-12-01 ARC minutes 2016-12-01

2015 meetings

2015 Board meetings

Date Type Subject Location Agenda Reports Minutes
Sat 7 March 2015 Board London Agenda 2015-03-07 Reports 2015-03-07 Minutes 2015-03-07
Office in-camera minutes
Board in-camera minutes
Sat 4 July 2015 Board Q1 Accounts

Finalise Annual Accounts and Annual Review for

AGM Policy/Strategy reports and new initiatives

London Agenda 2015-07-04 Reports 2015-07-04 Minutes 2015-07-04
Office in-camera minutes
Board in-camera minutes
(Sat 25 July 2015) Board Approve memberships Top Office Machines, 133 Bethnal Green Road, London, E2 7DG Approve memberships only
Office in-camera minutes
Sat 25 July 2015 AGM AGM Top Office Machines, 133 Bethnal Green Road, London, E2 7DG Minutes of the AGM
Sat 12 September 2015 Board Presentation from Martin Poulter, our WiR at the Bodleian Library Bodleian Library, Oxford Agenda 2015-09-12 Reports 2015-09-12 Minutes 2015-09-12
Office in-camera minutes
Board in-camera minutes
Sat 12 & Sun 13 December 2015 Board Annual review of strategy
Review appointments to board committees
Annual board planning/workshop (Sunday)
Development House, London Agenda 2015-12-12 Reports 2015-12-12

Chief Executive Report 2015-12-12

Minutes 2015-12-12
Office in-camera minutes
Board in-camera minutes

2015 Govcom meetings

Date Subject Agenda Reports Minutes
Thur 12 February Govcom Agenda 2015-02-17 Govcom minutes 2015-02-17
Mon 18th May Govcom Agenda 2015-05-18 Govcom minutes 2015-05-18
Mon 24 August Govcom Agenda 2015-08-24 Govcom minutes 2015-08-24
Mon 16 November Review status of statutory reports to CH and CC Govcom Agenda 2015-11-16 Govcom Agenda 2015-11-16/Reports Govcom minutes 2015-11-16

2014 meetings

2014 Board meetings

Date Type Subject Location Agenda Reports Minutes
Sat 8 March 2014 Board Annual Review for AGM

Policy/Strategy reports and new initiatives

London Agenda 8Mar14 Reports 8Mar14 Minutes 8Mar14
Office in-camera minutes
Board in-camera minutes
Sat 7 June 2014 Board Q1 Accounts
AGM planning
London Agenda 7Jun14 Reports 7Jun14 Minutes 7Jun14
Office in-camera minutes
Board in-camera minutes
Fri 19 September 2014 Board London Agenda 19Sep14 NA Minutes 19Sep14
Office in-camera minutes
Board in-camera minutes
Sat 4 October 2014 Board Q2 Accounts

Finalise schedule of meetings for forthcoming year

Policy/Strategy reports and new initiatives Board Planning Day

London Agenda 4Oct14 Reports 4Oct14 Minutes 2014-10-04
Office in-camera minutes
Board in-camera minutes
Sat 13 and Sun 14 December 2014 Board Q3 Accounts

Agree detailed budget for forthcoming year

Review Board member skills/trustee search/planning elections Policy/Strategy reports and new initiatives

[Other activity: Finalise operational plan for 2015/16 and consult with stakeholders on updated strategic plan.]

Cambridge Agenda 2014-12-13 Reports 2014-12-13 Minutes 2014-12-13
Office in-camera minutes
Board in-camera minutes

2014 Govcom meetings

Date Agenda Minutes
Wed 23 January Govcom Agenda 23Jan14 Govcom Minutes 23Jan14
Fri 16 May Govcom Agenda 16May14 Govcom Minutes 16May14
Thur 14 August Govcom Agenda 14Aug14 Govcom Minutes 14Aug14
Thur 13 November Govcom Agenda 2014-11-13 No meeting

2014 ARC meetings

Date Agenda Minutes
21 Jan 2014 ARC Agenda 23Jan14 ARC Minutes 21Jan14
21 May 2014 ARC Agenda 21May14 ARC Minutes 21May14
1 Sep 2014 ARC Agenda 2014-09-10 ARC Minutes 2014-09-10
2 Dec 2014 ARC Agenda 2014-12-02 ARC Minutes 2014-12-02

2013 Board meetings

Date Type Subject Location Agenda Reports Minutes
Sat 8 June 2013 Board (post-AGM) Lincoln Agenda 8Jun13b N/A Minutes 8Jun13b
Board in-camera minutes
Tue 2 July Governance Committee Co-option London Agenda 2Jul13 N/A Govcom Minutes 2Jul13
Sat-Sun 13-14 July 2013 Board Induction / Teambuilding. Strategy. Agenda forward look. Q1 Accounts. London Agenda 13Jul13 Reports 13Jul13 Minutes 13Jul13
Board in-camera minutes
Sat 14 September 2013 Board 2014/15 Plan and FDC bid. Q2 accounts. London Agenda 14Sep13 Reports 14Sep13 Minutes 14Sep13
Office in-camera minutes
Board in-camera minutes
Wed 9 Oct 2013 Governance Committee Followup Audit, Trustees review London Govcom Agenda 9Oct13 N/A Govcom Minutes 9Oct13
Office in-camera minutes
Sat-Sun 7-8 December 2013 Board 2014/15 Annual Budget. Q4 accounts Edinburgh Agenda 7Dec13 Reports 7Dec13 Minutes 7Dec13
Minutes 8Dec13
Office in-camera minutes
Board in-camera minutes

2012-2013 Board meetings

Date Status Location Topics Agenda Reports Minutes
1 Sat 12 May 2012 Board In Person - London Inauguration Agenda 12May12b In camera
Minutes 12May12b
Resolutions 12May12b
2 Sat-Sun 30 June - 1 July 2012 Board In Person - London Induction Agenda 30Jun12 Reports 30Jun12 Minutes 30Jun12
Office in-camera minutes
3 Sat 14 July 2012 17.30 Board (informal) In person - Washington D.C. Three and Five year plan Notes 14Jul12
4 Thu 26 July 2012
Thu 2 August 2012
Board Call Agenda 26Jul12 Reports 26Jul12 Minutes 26Jul12
Office in-camera minutes
5 Tue 21 August 2012 Board Call Agenda 21Aug12 Minutes 21Aug12
Office in-camera minutes
6 Sat-Sun 8-9 September 2012 Board In Person - Coventry 2013 Activity Plan Agenda 8Sep12 Reports 8Sep12 Minutes 8Sep12
Office in-camera minutes
6a Wed 19 September 2012 Board Call Activity Plan; Co-opting a trustee Agenda 19Sep12 Minutes 19Sep12
6b Tues 25 September 2012 Board Call Response to the resignation of Roger Bamkin Agenda 25Sep12 Minutes 25Sep12
Office in-camera minutes
7 9 October 2012 Board Call Independent review; records of votes Agenda 9Oct12 Minutes 9Oct12
Board in-camera minutes
E1 17 October 2012 Exec Call Agenda 17Oct12 Minutes 17Oct12
Office in-camera minutes
8 Sat-Sun 17-18 November 2012
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Board In Person - London Delegation of authority; Wikimania Bid Agenda 17Nov12 Reports 17Nov12 Minutes 17Nov12
Office in-camera minutes
Board in-camera minutes
E2 18 December 2012
Exec Call Agenda 18Dec12 Minutes 18Dec12
Office in-camera minutes
9 Tue 8 January 2013
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Board Call Agenda 8Jan13 Reports 8Jan13 Minutes 8Jan13
Board in-camera minutes
E3 24 January 2013 Exec Call Agenda 24Jan13 Minutes 24Jan13
Board in-camera minutes
10 Sat-Sun 9-10 February 2013
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Board In Person - London Agenda 9Feb13 Reports 9Feb13 Minutes 9Feb13
Office in-camera minutes
Board in-camera minutes
11 Tue 26 March 2013
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Board Call Agenda 26Mar13 Minutes 26Mar13
12 Sat 13 April 2013
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Board London/Call Agenda 13Apr13 Minutes 13Apr13
Office in-camera minutes
AR1 Mon 29 April 2013 Audit and Risk Committee In-person Agreed by email, see minutes Minutes 2013-04-29
G1 Tues 30 April Governance Cttee Call Agenda 30Apr13 Minutes 30Apr13
13 Sat 11 May 2013 Board In-person (London) Agenda 11May13 Reports 11May13 Minutes 11May13
Office in-camera minutes
Board in-camera minutes
14 Sat 8 June 2013 Board In-person (Lincoln) Agenda 8Jun13a Minutes 8Jun13a
Office iIn-camera minutes

2011-2012 Board meetings

Date Status Location Topics Agenda Reports Minutes
Sat 16 April 2011 Board In Person Elect Officers, Executive Agenda 16Apr11b none Minutes 16Apr11b
Tu 26 April 2011 Board Call Agenda 26Apr11 Reports 26Apr11 Minutes 26Apr11
In-camera minutes
Fri 20 May 2011 Executive Call Agenda 20May11 N/A Minutes 20May11
Sat-Sun 11-12 June Board In Person in Birmingham Mission/Vision, Strategy, Planning Agenda 11Jun11 Reports 11Jun11 Minutes 11Jun11
In-camera minutes
Resolutions 11Jun11
Sat 9 July 2011
Tue 19 July 2011
Executive In Person
Call
Finance backlog,
Job Specs,
Scottish GLAM
Agenda 9Jul11 N/A Minutes 9Jul11
Mon 25 July 2011 Board Call Mission/Vision Agenda 25Jul11 Reports 25Jul11 Minutes 25Jul11
In-camera minutes
Tu 9 August 2011 Executive Call Agenda 9Aug11 N/A Minutes 9Aug11
In-camera minutes
Sat-Sun 27-28 August 2011 Board In-person in Derby Growth strategy, Charity progress, 2012 Budget/Topics Agenda 27Aug11 Reports 27Aug11 Minutes 27Aug11
In-camera minutes
In-camera (Board) minutes
Sun 18 September 2011 Executive In-person in Derby Charity Status, Chief Exec, Fundraiser, Budget Agenda 18Sep11 N/A Minutes 18Sep11
Tu 11 October 2011 Board Call Charity Status, Fundraiser readiness, EGM Agenda 11Oct11 Reports 11Oct11 Minutes 11Oct11
In-camera minutes
Sun 16 October 2011 Board In-person, London EGM; community consultation Agenda 16Oct11 N/A Minutes 16Oct11
In-camera minutes
Tu 1 November 2011 Executive Call Governance, Fundraiser, QRpedia ownership Agenda 1Nov11 N/A Minutes 1Nov11
Fri 11 November 2011 Executive In-person N/A Exec Minutes 11Nov11
Sat-Sun 19-20 November 2011 Board In-person at British Library Membership, QRpedia, Strategy alignment with WMF Agenda 19Nov11 Reports 19Nov11 Minutes 19Nov11
Video
In-camera minutes
Wed 14 December 2011 Executive Call UK Wikipedian of the year, 2012 plan, board agenda Agenda 14Dec11 N/A Minutes 14Dec11
Tue 3 January 2012 Board Call Debrief Fundraiser, CE 3 Month plan, 6 month Agenda 3Jan12 Reports 3Jan12 Minutes 3Jan12
In-camera minutes
Tu 24 January 2012 Executive Call Agenda 24Jan12 N/A Minutes 24Jan12
Thu 26 January 2012 Board Call Agenda 26Jan12 N/A In-camera minutes
Sat-Sun 11-12 February 2012 Board In-person at our office in London Invite prospective board members
AGM
New Trustee Induction
Agenda 11Feb12 Reports 11Feb12 Minutes 11Feb12
In-camera minutes
In-camera (board) minutes
Sat 3 March 2012 Executive In-person in Manchester Contractors Agenda 3Mar12 Reports 3Mar12 Minutes 3Mar12
Tue 27 March 2012 Board Call 6 month review Agenda 27Mar12 Reports 27Mar12 Minutes 27Mar12
In-camera minutes
Sun 15 April 2012 Executive In-person in London Finances Agenda 15Apr12 Minutes 15Apr12
Sat-Sun 21-22 April 2012 Board In-person in Monmouth Annual Report
Ready for AGM
Fundraising Strategy
Agenda 21Apr12 Reports 21Apr12 Minutes 21Apr12
In-camera minutes
Board in-camera minutes
Tue 8 May 2012 Board Call Agenda 8May12 Reports 8May12 Minutes 8May12
In-camera minutes
Sat 12 May 2012 Board In Person (AGM) in London Agenda 12May12 N/A Minutes 12May12

2010-2011 Board meetings

For 2010-11, meetings of the Board of Trustees took place on the first Tuesday of every month. At these meetings, held online by Skype or in person, decisions are made on the chapter's direction, activities, budget and more. Outstanding actions on board members are also reviewed, and decisions made by email in the previous month are formally recorded.

Date Topics Agenda Reports Resolutions Minutes In camera
Sat 24 April 2010 Elect Officers Agenda Minutes
Tu 4 May 2010 Vision Agenda Chair Sec Tres Steve Seddon Resolutions Minutes
Tu 8 Jun 2010 Staff, Advisory Board Agenda 8Jun10 Chair Sec Tres Steve Seddon Resolutions Minutes 8Jun10
Tu 29 Jun 2010 Agenda 29Jun10 Chair Sec Tres Steve Seddon Minutes 29Jun10 In camera minutes
Tu 20 Jul 2010 Fundraiser Agenda 20Jul10 Chair Sec Tres Steve Seddon Minutes 20Jul10 In camera minutes
Tu 10 Aug 2010 AGM, Chapters Meeting Agenda 10Aug10 Chair Sec Tres Steve Seddon Minutes 10Aug10 In camera minutes
Sa 11 Sep 2010 Retrospect, Plans Agenda 11Sep10 Chair Sec Tres Steve Seddon Minutes 11Sep10 In camera minutes
Tu 5 Oct 2010 Finalise GLAM-WIKI; Fundraiser Agenda 5Oct10 Chair Sec Tres Steve Seddon Minutes 5Oct10
Fr 22 Oct 2010 (em) Fundraiser Agenda 22Oct10 n/a In camera minutes
Tu 2 Nov 2010 2011 Budget Agenda 2Nov10 Chair Sec Tres Steve Seddon Minutes 2Nov10
Tu 7 Dec 2010 Wikipedia Anniversary Agenda 7Dec10 Chair Sec Tres Steve Seddon Minutes 7Dec10
Tu 4 Jan 2011 AGM, 2011 Budget Agenda 4Jan11 Chair Sec Tres Steve Seddon Minutes 4Jan11
Sa 5 Feb 2011 Board Interest Agenda 5Feb11 Chair Sec Tres Steve Seddon Minutes 5Feb11 In camera minutes
Tu 1 Mar 2011 Finalise AGM Agenda 1Mar11 Chair Sec Tres Steve Seddon Minutes 1Mar11 In camera minutes
Fr 8 Apr 2011 Annual Report Agenda 8Apr11 Chair Sec Tres Steve PR Minutes 8Apr11
Sa 16 Apr 2011 Membership approval Agenda 16Apr11a Minutes 16Apr11a In camera minutes

2009-2010 Board meetings

A record of directors' attendance is given here.

Date Agenda Reports Resolutions Minutes IRC logs In camera minutes In camera IRC logs
2009-04-26 Agenda Minutes n/a (in person)
2009-05-05 Agenda Resolutions Minutes IRC logs IRC Logs
2009-05-12 Agenda Minutes IRC logs Minutes IRC Logs
2009-05-19 Agenda Minutes IRC logs
2009-05-26 Agenda Minutes IRC logs
2009-06-02 Agenda Minutes IRC logs
2009-06-09 Agenda Resolutions Minutes IRC logs
2009-06-23 Agenda Tres Sec Corp Chair Conf Minutes IRC logs
2009-07-07 Agenda Sec Chair Conf Minutes IRC logs
2009-07-21 Agenda Tres Sec Corp Chair Conf Minutes IRC logs
2009-07-28 Agenda Minutes IRC logs
2009-08-05 Agenda Tres Sec Init Chair Conf Minutes IRC logs
2009-08-18 Agenda Sec Chair Minutes IRC logs IRC Logs
2009-09-01 Agenda Sec Chair Init Conf Vol Minutes IRC logs IRC Logs
2009-09-15 Agenda Sec Chair Tres Init Conf Vol Corp Minutes IRC logs
2009-09-29 Agenda Sec Chair Tres Corp Minutes IRC logs IRC Logs
2009-10-11 Agenda Minutes n/a (in person)
2009-10-20 Agenda Sec Chair Tres Conf Vol Corp Fundraiser Minutes IRC logs
2009-10-30 Agenda Minutes n/a (Skype) Minutes
2009-11-03 Agenda Sec Chair Tres Init Conf Vol Corp Fundraiser Minutes
2009-11-17 Agenda Sec Chair Tres Corp Fundraiser Minutes
2009-12-01 Agenda Sec Chair Init Vol Corp Fundraiser Minutes
2009-12-15 Agenda Sec Chair Corp Fundraiser Minutes
2009-12-29 Agenda Sec Chair Tres Conf Corp Fundraiser Minutes Minutes
2010-01-12 Agenda meeting deferred due to lack of quorum
2010-01-19 Agenda Sec Chair Tres Init Conf Corp Fundraiser Minutes
2010-02-09 Agenda Sec Chair Tres Init Conf Corp Minutes
2010-02-16 Agenda (no reports for this meeting) Minutes
2010-03-02 Agenda Sec Chair Tres Init Conf Corp Fundraiser Minutes
2010-03-16 Agenda Sec Chair Tres Init Conf Corp Fundraiser Minutes IRC logs
2010-03-30 Agenda Sec Chair Tres Init Conf Corp Fundraiser Minutes IRC logs
2010-04-13 Agenda Sec Chair Tres Init Conf Corp Fundraiser Minutes
2010-04-24 Agenda Minutes

2008-2009 Board meetings

The agenda, minutes, and IRC logs of Wikimedia UK board meetings are listed below:

Date Agenda Reports Resolutions Minutes IRC logs In camera minutes In camera IRC logs
2008-10-02 Agenda Minutes IRC logs
2008-10-07 Agenda Minutes IRC logs
2008-10-13 Agenda Minutes IRC logs
2008-10-21 Agenda Minutes IRC logs
2008-10-27 Agenda Minutes n/a
2008-11-04 Agenda Minutes IRC logs
2008-11-10 Agenda Minutes IRC logs
2008-11-18 Agenda Secretary's Report Resolutions Minutes IRC logs
2008-11-25 Agenda Resolutions Minutes IRC logs in camera Logs
2008-12-01 Agenda Secretary's Report Minutes IRC logs in camera Logs
2008-12-08 Agenda Minutes IRC logs
2008-12-16 Agenda Minutes IRC logs
2008-12-30 Agenda Minutes IRC logs
2009-01-13 Agenda Minutes IRC logs
2009-01-19 Agenda Resolutions Minutes IRC logs
2009-02-02 Agenda Minutes IRC logs in camera Logs
2009-02-10 Agenda Minutes IRC logs
2009-02-17 Agenda Minutes IRC logs in camera Logs
2009-03-02 Agenda Minutes IRC logs
2009-03-10 Agenda Minutes IRC logs in camera Logs
2009-03-16 Agenda Minutes IRC logs in camera Logs
2009-03-30 Agenda Minutes IRC logs in camera Logs
2009-03-31 Agenda Minutes IRC logs
2009-04-07 Agenda Minutes IRC logs in camera Logs
2009-04-14 Agenda Minutes IRC logs in camera Logs
2009-04-18 Agenda Minutes IRC logs in camera Logs
2009-04-20 Agenda Minutes IRC logs in camera Logs
2009-04-26 Agenda Minutes n/a (in person)